en 1 35 113 144 222 270 283 322 346 389 404 451 470 515 582 606 634 666 713 776 813 832 850 862 940 1 2 9 15 17 33 962 965 968 2 3 4 5 6 7 8 9 10 14 15 16 17 18 22 23 24 25 26 27 28 29 30 31 32 33 34 971 972 973 974 35 36 44 49 51 53 58 65 67 69 105 107 109 111 975 36 37 38 39 40 41 42 43 44 45 47 48 49 50 51 52 53 54 55 56 57 58 59 64 65 66 67 68 69 70 71 72 73 78 79 80 81 84 85 86 87 88 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 117 120 127 130 133 142 981 114 115 116 978 117 118 119 979 980 120 121 122 123 124 126 127 128 129 130 131 133 134 135 136 137 138 140 141 142 143 144 145 147 152 174 984 145 146 147 148 152 153 155 157 174 175 176 177 178 221 222 223 228 235 265 988 223 224 225 226 227 228 229 231 232 235 236 237 238 239 240 242 243 244 245 246 250 251 252 253 255 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 275 271 272 273 274 275 276 278 279 280 281 282 283 284 293 296 298 301 304 309 284 285 287 288 289 290 291 292 293 294 296 297 298 299 300 301 302 303 304 305 306 307 309 310 311 317 318 319 320 321 322 323 327 334 340 342 344 323 324 325 326 327 328 329 331 332 333 991 992 993 334 335 336 337 338 339 340 341 342 343 344 345 346 347 350 354 356 361 367 370 373 377 387 347 348 349 350 351 352 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370 371 372 373 374 375 377 378 379 380 381 383 384 385 386 994 995 387 388 996 389 390 393 400 390 391 392 393 394 395 396 397 398 399 997 400 401 402 403 404 405 409 416 427 439 444 447 405 406 407 409 410 416 417 419 422 423 424 425 426 427 428 429 431 432 433 434 435 436 437 438 439 440 441 998 999 444 445 447 448 450 451 452 454 458 459 468 452 453 454 455 457 459 460 463 464 465 466 467 468 469 470 471 473 480 490 501 1000 471 472 1002 473 474 475 476 477 478 479 480 481 482 483 484 485 488 489 1003 1004 490 491 492 493 495 496 497 498 499 500 1005 501 502 503 504 506 507 508 509 510 511 512 513 514 1006 1007 1008 1009 515 516 538 542 545 549 556 565 570 579 516 517 518 519 525 526 527 528 529 531 532 533 534 535 536 537 538 539 540 542 543 545 546 547 548 549 550 551 553 554 555 556 557 558 559 562 563 564 565 566 567 568 569 570 571 572 573 574 578 579 580 582 583 596 583 584 586 587 588 589 590 591 592 593 594 595 596 597 598 599 600 601 602 603 604 605 606 607 619 621 625 632 607 608 610 614 619 620 621 622 625 626 627 629 630 631 632 633 634 635 637 640 643 646 652 661 635 636 1010 1011 637 638 639 640 641 643 644 645 646 647 648 649 650 651 652 653 654 655 658 659 660 661 662 664 666 667 669 676 679 683 692 697 704 707 1012 1019 667 668 669 670 671 672 673 674 675 676 677 678 679 680 681 682 1016 1017 683 684 685 687 688 689 690 691 1018 692 693 694 695 696 697 698 701 1022 704 705 706 707 708 711 713 714 718 724 738 748 750 755 761 766 774 714 715 717 718 719 720 721 722 723 724 725 726 727 728 729 730 731 732 734 738 739 740 743 744 745 746 747 1023 748 749 750 751 752 753 755 756 757 759 760 761 762 763 764 765 766 767 768 769 770 771 773 774 775 776 777 783 786 797 777 778 780 781 782 783 784 785 786 787 791 792 793 794 795 1024 797 798 799 800 801 802 803 805 806 807 811 812 813 814 822 825 814 815 820 821 1025 822 823 824 825 826 831 832 833 837 840 848 833 834 835 836 837 838 839 840 841 843 844 847 1026 848 849 850 851 853 857 851 852 853 854 857 858 859 860 862 863 866 872 879 888 894 898 905 912 918 920 932 863 864 865 866 867 868 871 872 873 874 875 876 877 878 879 880 881 882 883 884 885 886 887 888 889 890 891 892 893 1027 1028 1029 1030 1031 894 895 896 897 1032 898 899 900 901 902 903 904 905 906 907 908 909 910 911 1033 1034 1035 912 913 914 915 916 917 1036 918 919 920 921 922 923 924 925 926 927 928 931 1037 1038 932 933 934 936 938 940 941 943 946 952 959 941 942 943 944 945 946 947 948 949 950 951 952 953 958 959 960 961 962 963 964 965 966 967 968 969 970 975 976 977 981 982 983 984 985 986 988 989 990 1000 1001 1012 1013 1014 1015 1019 1020 1021 2007-06-06 Adult care services 2007-06-06 2007-06-06 2 9 15 17 33 962 965 968 2007-06-06 Carers 2007-06-06 2007-06-06 1 3 4 5 6 7 8 2007-06-06 Agency provided services 2007-06-06 2007-06-06 2 Case files - carer Essential information Destroy - 25 years after end of employment Information concerning our use of 'agency' care provisions. 2007-06-06 Assessment 2007-06-06 2007-06-06 2 Case files - carer Destroy - 25 years after end of employment Assessment of suitability of a carer, information about carer's identity, history, etc. 2007-06-06 Financial support 2007-06-06 2007-06-06 2 Case files - carer Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Details of financial support provided to carer. 2007-06-06 Legal 2007-06-06 2007-06-06 2 Case files - carer Destroy - 25 years after end of employment Any legal issues. 2007-06-06 Licensing 2007-06-06 2007-06-06 2 Case files - carer Destroy - 1 year after end of employment Details of the carer's driving and any other licences. 2007-06-06 Review 2007-06-06 2007-06-06 2 Case files - carer Destroy - 25 years after end of employment Carer reviews. 2007-06-06 Residential homes 2007-06-06 2007-06-06 1 10 14 2007-06-06 Operation of homes 2007-06-06 2007-06-06 9 Case files -residential home Activities Destroy - 25 years from closure RGLA 3.25 Details of home's activities. Case files -residential home Diary Destroy - 25 years from closure RGLA 3.25 Details of home's diary. Case files -residential home Menu Destroy - 1 year after closure Details of home's menus. Case files -residential home Roster sheet Destroy - 25 years from closure RGLA 3.25 Record of home's rosters. 2007-06-06 Registration 2007-06-06 2007-06-06 9 Case files -residential home Licensing Permanent - offer to archivist RGLA 3.24 Any other related information including Care Home Licence details. 2007-06-06 Social issues 2007-06-06 2007-06-06 1 16 2007-06-06 Substance misuse 2007-06-06 2007-06-06 15 2007-06-06 Supporting adults 2007-06-06 2007-06-06 1 18 22 23 24 25 26 27 28 29 30 31 32 2007-06-06 Assessment 2007-06-06 2007-06-06 17 Case files - service user Care plan Destroy - 6 years after last contact RGLA3.18 Assessment of whether applicant is eligible for services and judgements about what services should be provided. Case files - service user Carer details Destroy - 6 years after last contact RGLA3.18 Details of assigned carers. Case files - service user Contact sheet Destroy - 6 years after last contact RGLA3.18 Contact details for both client and carers. Case files - service user Essential information Destroy - 6 years after last contact RGLA3.18 May include; name, DOB, gender, address, ethnicity, religion, next of kin and support history of client. 2007-06-06 Catering Services 2007-06-06 2007-06-06 17 2007-06-06 Finance and commissioning 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended Information relating to any financial support provided. Accounting information should go under 'Finance'. 2007-06-06 Grants 2007-06-06 2007-06-06 17 Case files - service user Application Destroy - 8 years after provision of support ended Grants applied for client. 2007-06-06 Health 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended The client's health details. 2007-06-06 Legal 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended Details of any legal issues. 2007-06-06 Licensing 2007-06-06 2007-06-06 17 Case files - service user Disabled parking permit Destroy - 3 years after service provision ended The Issue of Blue Badge Disabled Parking Permits (formally known as Orange Badges), for this individual. 2007-06-06 Looked after in care 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended Details about any residential care. 2007-06-06 Mental health 2007-06-06 2007-06-06 17 Case files - service user Destroy - 10 years after last contact RGLA 3.17 Any details about the client's mental health. 2007-06-06 Occupational therapy 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended Details of any Occupational Therapy received. 2007-06-06 Referral 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended Request for service or service transferred to another provider. 2007-06-06 Review 2007-06-06 2007-06-06 17 Case files - service user Destroy - 8 years after provision of support ended Details of any review of services. 2007-06-06 Supporting disabilities 2007-06-06 2007-06-06 1 34 971 972 973 974 2007-06-06 Deaf 2007-06-06 2007-06-06 33 2007-06-06 Children and families services 2007-06-06 2007-06-06 36 44 49 51 53 58 65 67 69 105 107 109 111 975 2007-06-06 Adoption and fostering 2007-06-06 2007-06-06 35 37 38 39 40 41 42 43 2007-06-06 Adoptive parent 2007-06-06 2007-06-06 36 Case files -carer Essential information Destroy - 100 years from date of adoption Adoption and Children Act 2002 ss.56-65 and the Disclosure of Adoption Information (Post-Commencement Adoptions) Regulations 2005 Information about adoptive parents. 2007-06-06 Assessment 2007-06-06 2007-06-06 36 Case files -carer Destroy - 25 years from closure RGLA 3.4 Assessment on suitability of a carer. 2007-06-06 Financial support 2007-06-06 2007-06-06 36 Case files -carer Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Information about financial support. 2007-06-06 Foster carer 2007-06-06 2007-06-06 36 Case files -carer Destroy - 10 years from provider status ceases, 3 years from date of refusal or withdrawal EXCEPT: Destroy - 75 years if concerns over circumstances Fostering Services Regulations 2002 reg. 32 Information that is foster care related. 2007-06-06 Legal 2007-06-06 2007-06-06 36 Case files -carer Legal issues. 2007-06-06 Licensing 2007-06-06 2007-06-06 36 Case files -carer Care or care licence Permanent - offer to archivist RGLA 9.18 Care or care licence. 2007-06-06 Review 2007-06-06 2007-06-06 36 Case files -carer Carer reviews Details of reviews of the carer. 2007-06-06 Child protection 2007-06-06 2007-06-06 35 45 47 48 2007-06-06 Case assessment 2007-06-06 2007-06-06 44 Case files - child protection Destroy - 35 years from closure RGLA 3.8 Process involving individual case assessment. Case files - child protection Initial assessment Destroy - 5 years from closure RGLA 3.9 Process involving initial assessment and advice. 2007-06-06 Registration 2007-06-06 2007-06-06 44 Register Permanent - retain for 70 years then offer to archivist RGLA 3.6 Consolidated listing of children requiring protection. 2007-06-06 Schedule 1 offenders 2007-06-06 2007-06-06 44 Register Permanent - retain for 70 years then offer to archivist RGLA 3.7 Consolidated listing of section 1 offenders. 2007-06-06 Children looked after in care 2007-06-06 2007-06-06 35 50 2007-06-06 Registration 2007-06-06 2007-06-06 49 Register Retain until the child is 23, or if the child dies before this, 5 years from date of death - then offer to County Archivist Arrangements for Placement of Children (General) Regulations 1991 reg. 10 Consolidated listing of children looked after in care. 2007-06-06 Communications 2007-06-06 2007-06-06 35 52 2007-06-06 Complaints 2007-06-06 2007-06-06 51 Destroy - 10 years after complaint dealt with Arrangements for Placement of Children (General) Regulations 1991 Complaint records. 2007-06-06 Programme management and development 2007-06-06 2007-06-06 35 54 55 56 57 2007-06-06 Services for children 2007-06-06 2007-06-06 53 Destroy - 7 years from closure RGLA 3.20 Process involved in development of services or programmes for children. 2007-06-06 Supporting children 2007-06-06 2007-06-06 53 Destroy - 25 years from closure RGLA 3.21 Process involved in provision of services or programmes to support the development of children. 2007-06-06 Supporting young persons 2007-06-06 2007-06-06 53 Destroy - 15 years from closure RGLA 3.22 Process involved in provision of services or programmes to support the development of young persons. 2007-06-06 Supporting adults 2007-06-06 2007-06-06 53 Destroy - 7 years from closure RGLA 3.23 Process involved in provision of services or programmes to adults. 2007-06-06 Residential homes 2007-06-06 2007-06-06 35 59 64 2007-06-06 Operation of homes 2007-06-06 2007-06-06 58 Case files - residential home Destroy - 15 years from date of last entry Children's Homes Regulations 2001 reg. 29 Documentation about the running of a children?s home. Information about individual clients must go on the individual child file. Case files - residential home Activities Destroy - 15 years from date of last entry Children's Homes Regulations 2001 reg. 29 Information about activities in the home. Case files - residential home Diary Destroy - 15 years from date of last entry Children's Homes Regulations 2001 reg. 29 The home's diaries, or listing of daily occurrences within the home. Case files - residential home Menu Destroy - 1 year from date of last entry Children's Homes Regulations 2001 reg. 29 Menu information. Case files - residential home Roster Sheet Destroy - 15 years from date of last entry Children's Homes Regulations 2001 reg. 29 Roster sheets and arrangements. 2007-06-06 Registration 2007-06-06 2007-06-06 58 Case files -residential home Permanent - offer to archivist 50 years after closure RGLA 3.1 Children's home register. 2007-06-06 Social issues 2007-06-06 2007-06-06 35 66 2007-06-06 Substance misuse 2007-06-06 2007-06-06 65 2007-06-06 Special education 2007-06-06 2007-06-06 35 68 2007-06-06 Learning support 2007-06-06 2007-06-06 67 Destroy - 35 years from closure RGLA 3.13 Educational arrangements for those with learning difficulties, and support for other special cases e.g. talented or gifted children, or those disadvantaged by language or gender. 2007-06-06 Supporting children 2007-06-06 2007-06-06 35 70 71 72 73 78 79 80 81 84 85 86 87 88 94 95 96 97 98 99 100 101 102 103 104 2007-06-06 Admission appeals 2007-06-06 2007-06-06 69 Case files -child Information in regard to appeals on admission to a specific school. 2007-06-06 Adoption process 2007-06-06 2007-06-06 69 Case files -child Destroy - 100 years from date of adoption order Adoption and Children Act 2002 ss. 56-65 and the Disclosure of Adoption Information (Post-Commencement Adoptions) Regulations 2005 Information about adoption. 2007-06-06 Advice 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday Help given to assist an individual child. 2007-06-06 Assessment 2007-06-06 2007-06-06 69 Case files -child Destroy - 25 years from date of birth of youngest child RGLA 3.15 Assessment whether applicant is eligible for services or judgement about what service should be provided. Case files -child Care plan Destroy - 25 years from date of birth of youngest child RGLA 3.15 Choice of services offered and action to be taken. Case files -child Carer details Destroy - 25 years from date of birth of youngest child RGLA 3.15 Details of involved carers. Case files -child Contact sheet Destroy - 25 years from date of birth of youngest child RGLA 3.15 Details of contact details for family/child and care staff. Case files -child Essential information Destroy - 25 years from date of birth of youngest child RGLA 3.15 May include; name, DOB, gender, address, ethnicity, religion, next of kin and support history. 2007-06-06 Attendance and truancy 2007-06-06 2007-06-06 69 Case files -child Children not attending school. 2007-06-06 Child protection 2007-06-06 2007-06-06 69 Case files -child Destroy - 100 years after end of service provision Any information concerning protection of the child or children. 2007-06-06 Children?s rights 2007-06-06 2007-06-06 69 Case files -child Destroy - 75th birthday - or 15 years after death if child dies before 18 Arrangements for Placement of Children (General) Regulations 1991 reg. 9. RGLA 3.2 Information relating to children's rights. 2007-06-06 Continuing care 2007-06-06 2007-06-06 69 Case files -child Student details Destroy - on child's 21st birthday Details relating to the client as a student. Case files -child Student profile Destroy - on child's 21st birthday Student profile details. Case files -child Work experience Destroy - on child's 21st birthday Details about any work experience offered or undertaken. 2007-06-06 Educational achievement assessments 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday Education history. 2007-06-06 Educational psychology 2007-06-06 2007-06-06 69 Case files -child Destroy - 35 years from closure RGLA 3.13 Assessing children for special educational needs and assisting children who may need counselling as a result of an incident. 2007-06-06 Educational welfare 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday Information relating to education welfare issues. 2007-06-06 Finance and commissioning 2007-06-06 2007-06-06 69 Case files -child Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Details about any commissioned services, accounting information goes under 'Finance'. 2007-06-06 Financial support 2007-06-06 2007-06-06 69 Case files -child Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 General information about financial support provided, accounting information goes under 'Finance'. Case files -child Clothing grant Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Clothing grants provided. Case files -child School meals Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Meals provided for pupils within schools. Case files -child Student award Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Any student awards made. Case files -child Student loan Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Student loans provided. Case files -child Travel pass Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Information relating to travel passes. 2007-06-06 Fostering Process 2007-06-06 2007-06-06 69 Case files -child Destroy - 35 years after carer has ceased to foster RGLA 3.5 Details about the management of the client's foster care. 2007-06-06 Grants 2007-06-06 2007-06-06 69 Case files -child Destroy - 3 years after end of financial year Accounts and Audit Regulations 1974; Limitations Act 1980 Details about other grants. 2007-06-06 Health 2007-06-06 2007-06-06 69 Case files -child Details of any health issues. 2007-06-06 Hospital and home tuition 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday Tuition for sick children and pregnant schoolgirls in the home or a hospital environment. 2007-06-06 Legal 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday RGLA 3.3 Details relating to legal issues. 2007-06-06 Licensing 2007-06-06 2007-06-06 69 Case files -child Review - 2 years after registration lapses RGLA 9.16 Details of any licences for a child to take part in performing arts, sports or modelling activities, work or similar. 2007-06-06 Looked after in care 2007-06-06 2007-06-06 69 Case files -child Destroy - 75th anniversary of the child's birth or 15 years after death if the child dies before age 18 Children's Homes Regulations 2001 reg. 28 Information about any residential care arrangements. 2007-06-06 Referral 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday Request for service or service transferred to another provider. 2007-06-06 Review 2007-06-06 2007-06-06 69 Case files -child Destroy - on child's 21st birthday Details of any care reviews. 2007-06-06 School exclusions 2007-06-06 2007-06-06 69 Case files -child Destroy - 25 years from last action RGLA 3.19 Permanent or temporary exclusion from school. 2007-06-06 Special educational needs 2007-06-06 2007-06-06 69 Case files -child Destroy - 35 years from closure RGLA 3.13 Educational arrangements for those with learning difficulties, and support for other special cases e.g. talented or gifted children, or those disadvantaged by language or gender. 2007-06-06 Supporting disabilities 2007-06-06 2007-06-06 35 106 2007-06-06 Deaf 2007-06-06 2007-06-06 105 2007-06-06 Training 2007-06-06 2007-06-06 35 108 2007-06-06 Support training 2007-06-06 2007-06-06 107 Destroy - 25 years from termination RGLA 6.3 Training provided to support individuals or organisations working with or for clients. 2007-06-06 Youth justice 2007-06-06 2007-06-06 35 110 2007-06-06 Case management 2007-06-06 2007-06-06 109 Case files Destroy - 25 years from date of birth or 10 years from last contact RGLA 3.12 Youth offending teams dealing with young people who have offended and youth teams dealing with preventing youth crime and supporting young people at risk. 2007-06-06 Youth services 2007-06-06 2007-06-06 35 112 2007-06-06 Youth service provision 2007-06-06 2007-06-06 111 Destroy - 25 years from date of birth or 10 years from last contact RGLA 3.12 Includes youth clubs and voluntary youth organisations as well as services provided to young people by statutory bodies. 2007-06-06 Community safety and emergencies 2007-06-06 2007-06-06 114 117 120 127 130 133 142 981 2007-06-06 Advice 2007-06-06 2007-06-06 113 115 116 978 2007-06-06 Contingency planning 2007-06-06 2007-06-06 114 Destroy - 2 years after advice superseded Activities in relation to the requirement of local authorities to provide advice on contingency planning to business. 2007-06-06 Fire safety planning 2007-06-06 2007-06-06 114 2007-06-06 Community safety 2007-06-06 2007-06-06 113 118 119 979 980 2007-06-06 CCTV surveillance 2007-06-06 2007-06-06 117 2007-06-06 Crime reduction 2007-06-06 2007-06-06 117 2007-06-06 Emergency planning 2007-06-06 2007-06-06 113 121 122 123 124 126 2007-06-06 Emergency agencies 2007-06-06 2007-06-06 120 Destroy when superseded List of public contacts for emergency agencies. 2007-06-06 Emergency call-outs 2007-06-06 2007-06-06 120 2007-06-06 Emergency calls - 999 2007-06-06 2007-06-06 120 2007-06-06 Emergency plan 2007-06-06 2007-06-06 120 Development Permanent - offer to archivist RGLA 9.11 Document containing council's plans and procedures for dealing with emergencies. Tests Destroy - 10 years after closure RGLA 9.12 Information on tests of the emergency plan. 2007-06-06 Emergency warnings 2007-06-06 2007-06-06 120 2007-06-06 Emergency service 2007-06-06 2007-06-06 113 128 129 2007-06-06 Notifications 2007-06-06 2007-06-06 127 Destroy - 2 years after matter is concluded RGLA 9.19 The process of notification to individuals and organisations on their failures to conform to licensing standards (legislation in regard to emergency services). 2007-06-06 Special service provision 2007-06-06 2007-06-06 127 2007-06-06 Enforcement 2007-06-06 2007-06-06 113 131 2007-06-06 Fire safety legislation 2007-06-06 2007-06-06 130 Destroy - 2 years after matter is concluded RGLA 9.19 Enforcement of fire safety legislation. Prosecution Destroy - 7 years from last action Police and Criminal Evidence Act. RGLA 9.21 Prosecutions for breach of fire safety legislation. 2007-06-06 Fire prevention 2007-06-06 2007-06-06 113 134 135 136 137 138 140 141 2007-06-06 Fire certification 2007-06-06 2007-06-06 133 The Regulatory Reform (Fire Safety) Order 2005 will become law on 1 October 2006 and will abolish the requirements for Fire Certificates Documentation relating to applications from organisations for the granting of fire certificates. 2007-06-06 Fire hydrants inspections 2007-06-06 2007-06-06 133 Destroy - 7 years from last action RGLA 9.20 Fire hydrant inspection records. 2007-06-06 Fire safety 2007-06-06 2007-06-06 133 Destroy - 2 years after advice superseded Advice given to individuals and organisations on an individual basis relating to fire safety and emergencies. 2007-06-06 Fire safety inspections 2007-06-06 2007-06-06 133 Destroy - 7 years from last action RGLA 9.20 Fire safety inspection records. 2007-06-06 Incident monitoring 2007-06-06 2007-06-06 133 Major incident Permanent - offer to archivist RGLA 9.13 Incident reports and frequency monitoring. Minor incident Destroy - 7 years after closure RGLA 9.14 Incident reports and frequency monitoring. 2007-06-06 Inspections 2007-06-06 2007-06-06 133 Destroy - 7 years from last action RGLA 9.20 Other fire safety information. 2007-06-06 Investigations 2007-06-06 2007-06-06 133 2007-06-06 Training 2007-06-06 2007-06-06 113 143 2007-06-06 Training exercises 2007-06-06 2007-06-06 142 Destroy - 10 years after closure RGLA 9.12 Training exercises for major incidents and fire services. 2007-06-06 Consumer affairs 2007-06-06 2007-06-06 145 147 152 174 984 2007-06-06 Advice 2007-06-06 2007-06-06 144 146 Destroy - 7 years after creation Documentation relating to advice given to and from consumer affairs. 2007-06-06 Campaigns 2007-06-06 2007-06-06 145 2007-06-06 Enforcement 2007-06-06 2007-06-06 144 148 2007-06-06 Prosecution of offences 2007-06-06 2007-06-06 147 Case files - organisation Dangerous and wild animals Destroy - 7 years from investigation complete Police and Criminal Evidence Act Documentation relating to enforcement action on dangerous and wild animals. Case files - organisation Health and safety at work Destroy - 7 years from investigation complete Police and Criminal Evidence Act Documentation relating to enforcement action on health and safety in the workplace. Case files - organisation Inspections Inspection of premises, individuals or organisations carried out. Case files - organisation Weights and measures Destroy - 7 years from investigation complete Police and Criminal Evidence Act Documentation relating to enforcement action on weights and measures. 2007-06-06 Investigation, inspections and monitoring 2007-06-06 2007-06-06 144 153 155 157 Case files - organisation This is the unique identifier for an authority to specify the name and any unique reference number. A simple unique numbering sequence is the company registration number. (Companies Act 1985, Industrial and Provident Societies Act 1965 to 1978). 2007-06-06 Inspections 2007-06-06 2007-06-06 152 Case files - organisation Equipment inspection records Destroy - 6 years after disposal of the equipment Inspection of premises, individuals or organisations carried out. Case files - organisation Food standards inspection forms Destroy - 7 years after inspection Documentation regarding inspections made on establishments concerning food hygiene standards. 2007-06-06 Investigations 2007-06-06 2007-06-06 152 Case files - organisation Process of investigation of a possible infringement in this area. Case files - organisation Nuisances Investigations and reports on complaints regarding animals. 2007-06-06 Monitoring 2007-06-06 2007-06-06 152 Case files - organisation The process of monitoring various aspects within this area. Case files - organisation Air pollution Destroy - 3 years from last action RGLA 9.3 Monitoring concerning pollution of the air. Case files - organisation Animal health Destroy - 3 years from last action RGLA 9.3 Monitoring of the health and well being of animals. Case files - organisation Food hygiene Destroy - 3 years from last action RGLA 9.3 Monitoring of food hygiene. Case files - organisation Food hygiene, home care Destroy - 3 years from last action RGLA 9.3 Monitoring of food hygiene within home care programmes. Case files - organisation Food safety Destroy - 3 years from last action RGLA 9.3 The monitoring of food safety. Case files - organisation Food standards Destroy - 3 years from last action RGLA 9.3 Monitoring of food standards. Case files - organisation Hazardous substances Destroy - 3 years from last action RGLA 9.3 Monitoring of hazardous substances. Case files - organisation Land pollution Destroy - 3 years from last action RGLA 9.3 Monitoring of pollution of land. Case files - organisation Pollution Destroy - 3 years from last action RGLA 9.3 Monitoring of the spread and containment of pollution. Case files - organisation Private water supplies Destroy - 3 years from last action RGLA 9.3 Monitoring the quality and safety of private drinking water supplies. Case files - organisation River pollution Destroy - 3 years from last action RGLA 9.3 Monitoring of the contamination of rivers. Case files - organisation Weights and measures Destroy - 3 years from last action RGLA 9.3 The monitoring of business and industry. Case files - organisation Swimming pools Destroy - 3 years from last action RGLA 9.3 Monitoring of swimming pool safety and hygiene standards. Case files - organisation Product safety Destroy - 3 years from last action RGLA 9.3 The monitoring and regulation of product safety. Case files - organisation Infectious diseases The monitoring of infectious disease. Case files - organisation Responsive Destroy - 3 years from last action RGLA 9.3 The monitoring of consumer affairs response. Case files - organisation Nuisances Destroy - 3 years from last action Environmental Protection Act 1990. RGLA 9.3 The monitoring of general nuisance within the public domain. 2007-06-06 Registration, certification and licensing 2007-06-06 2007-06-06 144 175 176 177 178 221 2007-06-06 Entertainment and drinks 2007-06-06 2007-06-06 174 Register Destroy - 2 years after registration lapses RGLA 9.16 Consolidated listing of licensed entertainment and drink venues. 2007-06-06 Food premises 2007-06-06 2007-06-06 174 Register Destroy - 2 years after registration lapses RGLA 9.16 Consolidated listing of licensed of food premises. 2007-06-06 Licence premises 2007-06-06 2007-06-06 174 Register Destroy - 2 years after registration lapses RGLA 9.16 Consolidated listing of licensed for the sale or consumption of alcohol. 2007-06-06 Licensing 2007-06-06 2007-06-06 174 Animal boarding licences Destroy - 2 years after registration lapses Animal Boarding Establishments Act 1963. RGLA 9.16 Documentation involved with licensing of animal boarding establishments. Animal breeding licences Destroy - 2 years after registration lapses Breeding of Dogs Acts 1973 and 1991, Breeding and Sale of Dogs (Welfare) Act 1999. RGLA 9.16 Documentation involved with licensing of animal breeding. Auction premises licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation involved with licensing of auction premises. Building materials licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation involved with licensing of building materials. Butchers licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation involved with licensing of meat retailers. Caravan and camp site licences Destroy - 2 years after registration lapses Caravan Sites and Control of Development Act 1960 Caravan Sites Act 1968. RGLA 9.16 Documentation regarding caravan and camp site licences. Cemetery licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing of cemeteries. Cooling towers Destroy - 2 years after registration lapses The Notification of Cooling Towers and Evaporative Condensers Regulations 1992. RGLA 9.16 Documentation relating to the licensing of cooling towers. Credit licensing Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing of credit. Crematoria licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing of Crematoria. Dangerous wild animals licences Destroy - 2 years after registration lapses Dangerous Wild Animals Act 1976. RGLA 9.16 Licensing documentation regarding dangerous wild animals. Entertainment licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation regarding Entertainment licences. Food business licences Destroy - 2 years after registration lapses Food Safety Food Premises (Registration) Regulations 1991. RGLA 9.16 Licensing documentation regarding food. Food licences Destroy - 2 years after registration lapses Food Safety Act 1990. RGLA 9.16 Documentation relating to the licensing of food related issues. Hackney licences Destroy - 2 years after registration lapses Local Government (Miscellaneous provisions) Act 1976. RGLA 9.16 Documentation relating to Hackney licensing. Highway projection licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing of Highway projection. Hoarding licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to hoarding licensing. Infectious diseases licensing and use Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing and use of Infectious diseases. Late hours catering licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to late hours catering licences. Liquor licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to liquor licensing. Lottery registration Destroy - 2 years after registration lapses RGLA 9.16 Documentation regarding gambling and lottery licences. Massage and special treatment licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing of massage and special treatment establishments. Non medicinal poisons licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation relating to the licensing of non medicinal poisons. Nursing agencies licences Destroy - 2 years after registration lapses RGLA 9.16 Licensing documentation regarding nursing agencies. Other hazardous substances Permanent - offer to archivist RGLA 9.17 Licensing documentation regarding other hazardous substances. Personal licences Destroy - 2 years after registration lapses Licensing Act 2003. RGLA 9.16 Licensing documentation regarding fire safety and public entertainment. Pet shop licences Destroy - 2 years after registration lapses Pet Animals Act 1951 (as amended by the 1983 Act). RGLA 9.16 Licensing documentation regarding pet shop. Petroleum Permanent - offer to archivist Petroleum (Regulation) Acts 1928 and 1936 Documentation relating to the licensing of petroleum. Premises licences Destroy - 2 years after registration lapses Licensing Act 2003. RGLA 9.16 Documentation regarding premises licences. Premises licences Club premises certificates Destroy - 2 years after registration lapses Licensing Act 2003. RGLA 9.16 Documentation regarding premises licences. Premises licences Temporary event notices. Destroy - 2 years after registration lapses Licensing Act 2003. RGLA 9.16 Documentation regarding entertainment licences. Private hire licences Destroy - 2 years after registration lapses Local Government (Miscellaneous provisions) Act 1976. RGLA 9.16 Licensing documentation regarding private hire taxi services. Public entertainment licences Destroy - 2 years after registration lapses Licensing Act 2003. RGLA 9.16 Repealed by the Licensing Act 2003, retained for information already held. Riding establishment licences Destroy - 2 years after registration lapses Riding Establishments Act 1964 and 1970. RGLA 9.16 Documentation regarding caravan and camp site licences. Sale of explosives licences Destroy - 2 years after registration lapses Manufacture and Storage of Explosives Regulations 2005. RGLA 9.16 Documentation regarding sale of explosives licences. Scrap metal licences Destroy - 2 years after registration lapses Scrap Metal Dealers Act 1964. RGLA 9.16 Documentation regarding scrap metal licences. Sex establishments Destroy - 2 years after registration lapses RGLA 9.16 Documentation regarding sex establishment licences. Shops Destroy - 2 years after registration lapses RGLA 9.16 Documentation regarding the licensing of shops. Scaffold licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation regarding scaffolding licences. Skip licences Destroy - 2 years after registration lapses RGLA 9.16 Documentation regarding skip licences. Street collections and lotteries licences Destroy - 2 years after registration lapses House To House Collections Act 1939 Lotteries and Amusements Act 1976. RGLA 9.16 Documentation regarding street collections and lotteries licences. Street trading licences Destroy - 2 years after registration lapses Local Government (Miscellaneous Provisions) Act 1982. RGLA 9.16 Documentation regarding street trading licences. Zoo licences Destroy - 2 years after registration lapses The Zoo Licensing Act 1981. RGLA 9.16 Documentation regarding zoo licensing. 2007-06-06 Sex establishments 2007-06-06 2007-06-06 174 Register Consolidated listing of licensed of sex establishments. 2007-06-06 Council property 2007-06-06 2007-06-06 223 228 235 265 988 2007-06-06 Maintenance of council property 2007-06-06 2007-06-06 222 224 225 226 227 2007-06-06 Maintenance 2007-06-06 2007-06-06 223 Instruction manuals Destroy - 7 years after last action RGLA 7.27 Instruction manuals related to council property. 2007-06-06 Planned maintenance 2007-06-06 2007-06-06 223 Case files - property Destroy - 7 years after last action RGLA 7.27 Documentation relating to the process of managing and undertaking planned maintenance of property. 2007-06-06 Refurbishment 2007-06-06 2007-06-06 223 Case files - property Tenders and contracts Destroy - 7 years after conclusion of transaction RGLA 8.7 Documentation relating to the process of managing and undertaking planned renovations and development of property. 2007-06-06 Responsive maintenance 2007-06-06 2007-06-06 223 Case files - property Destroy - 7 years after last action RGLA 7.27 Documentation relating to the process of managing and undertaking emergency maintenance of property. 2007-06-06 Property acquisition and disposal 2007-06-06 2007-06-06 222 229 231 232 2007-06-06 Acquisitions 2007-06-06 2007-06-06 228 Case files - property Assets over £ 50000 Destroy - 12 years after all obligations/entitlements concluded Limitations Act 1980. RGLA 7.29 Any papers concerning the management of the acquisition (by finance lease or purchase) process for real property council property. Case files - property Assets under £ 50000 Destroy - 6 years after all obligations/entitlements concluded Limitations Act 1980. RGLA 7.29 Any papers concerning the management of the acquisition (by finance lease or purchase) process for real property council property. 2007-06-06 Deeds 2007-06-06 2007-06-06 228 Case files - property Deeds and associated documentation. 2007-06-06 Disposal 2007-06-06 2007-06-06 228 Case files - property Assets over £ 50000 Destroy - 12 years after all obligations/entitlements concluded Limitations Act 1980. RGLA 7.29 Documents relating to the management of the disposal (by sale or write off) process for real property. Case files - property Assets under £ 50000 Destroy - 6 years after all obligations/entitlements concluded Limitations Act 1980. RGLA 7.29 Documents relating to the management of the disposal (by sale or write off) process for real property. Case files - property Sale or write-off of property Destroy - 15 years after obligations or entitlements are concluded RGLA 8.3 Information on the disposal of property. 2007-06-06 Property and land management 2007-06-06 2007-06-06 222 236 237 238 239 240 242 243 244 245 246 250 251 252 253 255 257 258 259 260 261 262 263 264 2007-06-06 Accessibility 2007-06-06 2007-06-06 235 Case files - property Destroy - 7 years from closure Documentation and information relating to the access of property owned by the council. 2007-06-06 Building surveys 2007-06-06 2007-06-06 235 Surveys Data collected from surveys conducted on council buildings. 2007-06-06 Certification 2007-06-06 2007-06-06 235 Case files - property Certificates of approval. 2007-06-06 Distribution and allocation of properties 2007-06-06 2007-06-06 235 2007-06-06 Energy management 2007-06-06 2007-06-06 235 Case files - property Papers concerning the management of energy within the council. 2007-06-06 Equipment disposal 2007-06-06 2007-06-06 235 2007-06-06 Facilities management 2007-06-06 2007-06-06 235 2007-06-06 Farm management 2007-06-06 2007-06-06 235 2007-06-06 Feasibility 2007-06-06 2007-06-06 235 Feasibility studies Process involved in checking the feasibility of council property. 2007-06-06 Fleet management 2007-06-06 2007-06-06 235 Allocation and maintenance of vehicles Destroy - 7 years after disposal of the vehicle RGLA 8.15 Information how vehicles have been allocated and maintained. Recording drivers usage Destroy - 7 years after closure RGLA 8.17 Information on drivers. Recording vehicle usage Destroy - 3 years after disposal of the vehicle RGLA 8.16 Information on vehicle usage. Vehicle records, lease or purchase Destroy - 7 years after disposal of the vehicle RGLA 8.14 Documentation regarding the process of acquisition and disposal of vehicles through lease or purchase. 2007-06-06 Health and safety 2007-06-06 2007-06-06 235 Case files - property System processes Destroy - 1 year after process ceases or is superseded RGLA 9.6 Health and safety issues specific to property owned by the council. 2007-06-06 Internal agreements 2007-06-06 2007-06-06 235 Case files - property Information and documentation specific to internal agreements concerning council property. 2007-06-06 Land and property history 2007-06-06 2007-06-06 235 Case files - property Destroy - 12 years from life of property RGLA 8.2 Historical documents about council property and land owned by the council. 2007-06-06 Leasing 2007-06-06 2007-06-06 235 Case files - property Managing leased property Destroy - 15 years after expiry of the lease RGLA 8.8 Documents relating to the process of managing leased property. Case files - property Managing the occupancy of property Destroy - 7 years after conclusion of transaction RGLA 8.9 Documents relating to the process of managing the occupancy of the property. 2007-06-06 Management 2007-06-06 2007-06-06 235 Estates of special interest Permanent - offer to archivist RGLA 8.5 The process of managing and undertaking renovations and development of property. Other buildings and estates Retain for life of the building RGLA 8.6 The process of managing and undertaking renovations and development of property. 2007-06-06 Maps and directions 2007-06-06 2007-06-06 235 Case files - property Maps and directions relating to council property. 2007-06-06 Property services 2007-06-06 2007-06-06 235 Case files - property Documentation concerned with services provided from council property. 2007-06-06 Property strategy 2007-06-06 2007-06-06 235 Permanent - offer to archivist RGLA 8.1 Overall reports on council property. 2007-06-06 Replacement programme 2007-06-06 2007-06-06 235 2007-06-06 Scheduling 2007-06-06 2007-06-06 235 Inventories Inventories of specific properties or assets contained within them. 2007-06-06 Security 2007-06-06 2007-06-06 235 Case files - property Documentation relating security and processes related with security of the council's property. 2007-06-06 Usage statistics 2007-06-06 2007-06-06 235 Case files - property Any data held concerned with usage of council property. 2007-06-06 Valuations 2007-06-06 2007-06-06 235 Case files - property Valuations on disposal Destroy - 6 years from end of financial year after disposal of property Valuation documentation and statistics. 2007-06-06 Property use and development 2007-06-06 2007-06-06 222 266 267 268 269 2007-06-06 Car parking 2007-06-06 2007-06-06 265 Case files - property Destroy - 7 years after completion Any documentation regarding the process of managing and undertaking renovations and development specific to car parking. 2007-06-06 Design and construction 2007-06-06 2007-06-06 265 Case files - property Documentation relating to the process of managing the design and construction of council property. 2007-06-06 Traveller sites 2007-06-06 2007-06-06 265 Destroy - 3 years after closure Documentation relating to sites specifically designated as 'Traveller sites'. 2007-06-06 Warehousing and storage 2007-06-06 2007-06-06 265 2007-06-06 Crematoria and cemeteries 2007-06-06 2007-06-06 271 275 2007-06-06 Maintenance of burial grounds 2007-06-06 2007-06-06 270 272 273 274 2007-06-06 Planned Maintenance 2007-06-06 2007-06-06 271 Destroy - 21 years after maintenance completed Program of maintenance to cemeteries and crematoria over the next maintenance period. 2007-06-06 Redundant Churchyards 2007-06-06 2007-06-06 271 Destroy - 21 years after maintenance completed Documentation relating to disused churchyards, specifically their upkeep. 2007-06-06 Responsive Maintenance 2007-06-06 2007-06-06 271 Destroy - 21 years after maintenance completed Emergency or unplanned maintenance to cemeteries and crematoria. 2007-06-06 Burial identity and location 2007-06-06 2007-06-06 270 276 278 279 280 281 282 2007-06-06 Registration 2007-06-06 2007-06-06 275 Cemetery plans, burial plot layout Permanent - offer to archivist RGLA 9.24 Documentation regarding the layout of burial space in crematoria and cemeteries. Summary management systems, registers Permanent - offer to archivist RGLA 9.24 Includes: Burial Register and plan of plot ownership and occupation. Crematorium Register of cremations and plan or ownership of interment of ashes. Commemoration Register and plan of headstones/shrubs and ownership. 2007-06-06 Bookings 2007-06-06 2007-06-06 275 Applications Destroy - 5 year after last action RGLA9.25 Documentation related to booking made for a cremation, interment or monument erection. 2007-06-06 Exhumations 2007-06-06 2007-06-06 275 Permanent - offer to archivist RGLA9.24 Documentation regarding the process of regulation of exhumation. 2007-06-06 Interment Service 2007-06-06 2007-06-06 275 Regulation of burials and cremations Destroy - 5 year after last action RGLA9.25 Process relating to the burial or cremation of an individual. 2007-06-06 Licensing 2007-06-06 2007-06-06 275 Permits Destroy - 5 year after last action RGLA9.25 Documentation regarding cemetery and crematoria licensing. 2007-06-06 Memorial management 2007-06-06 2007-06-06 275 2007-06-06 Democracy 2007-06-06 2007-06-06 284 293 296 298 301 304 309 2007-06-06 Decision making 2007-06-06 2007-06-06 283 285 287 288 289 290 291 292 2007-06-06 Council and committee meetings 2007-06-06 2007-06-06 284 Minutes Permanent - offer to archivist RGLA 1.4 Agendas, meetings and minutes relating to full council decision making processes. Committee Clerks Notebooks Destroy after date of confirmation of the minutes RGLA 1.5 Agendas, meetings and minutes relating to full council decision making processes. 2007-06-06 Delegations 2007-06-06 2007-06-06 284 2007-06-06 Independent Remuneration Panel 2007-06-06 2007-06-06 284 2007-06-06 Meeting - cabinet 2007-06-06 2007-06-06 284 Minutes Permanent - offer to archivist RGLA 1.4 Agendas, meetings and minutes relating to the executive board of members. 2007-06-06 Member panels 2007-06-06 2007-06-06 284 Permanent - offer to archivist RGLA 1.4 Agendas, meetings and minutes relating to member panels. 2007-06-06 Referenda 2007-06-06 2007-06-06 284 2007-06-06 Scrutiny Panel 2007-06-06 2007-06-06 284 Permanent - offer to archivist RGLA 1.4 Agendas, meetings and minutes relating to the scrutiny panel. 2007-06-06 Executive 2007-06-06 2007-06-06 283 294 2007-06-06 Statutory appointments 2007-06-06 2007-06-06 293 Appointment files Permanent - offer to archivist RGLA 6.24 List of statutory appointments of the council. Vacancy files Destroy - 2 years after date of appointment RGLA 6.25 The process of selection of an individual for a statutory position. 2007-06-06 Governance 2007-06-06 2007-06-06 283 297 2007-06-06 Constitution 2007-06-06 2007-06-06 296 Constitution Permanent - offer to archivist RGLA 1.4 The constitution of the council. 2007-06-06 Honours and awards 2007-06-06 2007-06-06 283 299 300 2007-06-06 Honours submissions 2007-06-06 2007-06-06 298 Destroy - 5 years after last action RGLA 1.8 The submissions and details of individuals considered for honours. 2007-06-06 Lord lieutenancy 2007-06-06 2007-06-06 298 2007-06-06 Member support 2007-06-06 2007-06-06 283 302 303 2007-06-06 Gifts and hospitality 2007-06-06 2007-06-06 301 Register Destroy - 18 months after member leaves office Register of gifts and hospitality. 2007-06-06 Register of Interests 2007-06-06 2007-06-06 301 Register Members' disclosure of any involvement in organisations and income received from other bodies, which may affect their actions as council members. 2007-06-06 Planning 2007-06-06 2007-06-06 283 305 306 307 2007-06-06 Cross departmental consideration 2007-06-06 2007-06-06 304 Destroy - 3 years from closure RGLA2.3 Reports and minutes. 2007-06-06 Forward Plan 2007-06-06 2007-06-06 304 Permanent - offer to archivist RGLA2.1 The list of items to be considered by the cabinet over the next four months. 2007-06-06 Strategic Plan 2007-06-06 2007-06-06 304 Minutes Permanent - offer to archivist RGLA2.2 Strategic management team minutes. Reviews Destroy - 5 years from closure RGLA2.7 Monitoring and reviewing strategic plans. 2007-06-06 Representation 2007-06-06 2007-06-06 283 310 311 317 318 319 320 321 2007-06-06 Constituencies 2007-06-06 2007-06-06 309 2007-06-06 Elections 2007-06-06 2007-06-06 309 Ballot papers - European elections Destroy 1 year after election European Parliamentary Elections Regulations 1999 European election ballot papers. Ballot papers - local elections Destroy 6 months from close of poll Representation of the People Regulations 1986 and Local Elections (Parishes and Communities) Rules 1986. RGLA 1.2 Local election ballot papers. Consolidated returns of votes received Permanent - offer to archivist RGLA 1.3 Destroy 6 months from close of poll Summary certification of those eligible to vote Permanent - offer to archivist Representation of the People Regulations 1986. RGLA 1.1 Summary certification of those eligible to vote. Electoral Register The list of people registered to vote. 2007-06-06 Emparishment 2007-06-06 2007-06-06 309 2007-06-06 Lists of councillors 2007-06-06 2007-06-06 309 Council diaries, members details Public contact details of your local representative of the council. 2007-06-06 Lists of meetings 2007-06-06 2007-06-06 309 2007-06-06 Nominations 2007-06-06 2007-06-06 309 2007-06-06 Political parties? papers 2007-06-06 2007-06-06 309 Destroy - 3 years after last action RGLA 1.9 Leader of council papers, leader of opposition papers. 2007-06-06 Economic development 2007-06-06 2007-06-06 323 327 334 340 342 344 2007-06-06 Business intelligence 2007-06-06 2007-06-06 322 324 325 326 2007-06-06 Business listing 2007-06-06 2007-06-06 323 Business directory Listing of businesses trading within the local area. Only organisations that have requested inclusion included. 2007-06-06 European development 2007-06-06 2007-06-06 323 2007-06-06 Marketing 2007-06-06 2007-06-06 323 Economic data Destroy 20 years after collected New census info only arrives every 10 years and updated indices of deprivation data every 4-5 years. Need to retain to analyse time series. The collection and management of the economic and social data about the local area. 2007-06-06 Promotion 2007-06-06 2007-06-06 322 328 329 331 332 333 991 992 993 2007-06-06 Business awards 2007-06-06 2007-06-06 327 Grants Destroy 7years after scheme to which grant relates is completed Information regarding business awards and grants. 2007-06-06 Business development 2007-06-06 2007-06-06 327 Fairs Information about activities designed to develop and encourage business development in the local area. Including externally funded projects and sustainability. Business associations Destroy after 7 years Information about activities designed to develop and encourage business development in the local area. Including externally funded projects and sustainability. 2007-06-06 Film and television development 2007-06-06 2007-06-06 327 2007-06-06 International relations 2007-06-06 2007-06-06 327 Twinning Encouraging relations with people from other countries and cultures to support the development of the local area. 2007-06-06 Voluntary sector development 2007-06-06 2007-06-06 327 2007-06-06 Regeneration 2007-06-06 2007-06-06 322 335 336 337 338 339 2007-06-06 Community development 2007-06-06 2007-06-06 334 2007-06-06 Regional development 2007-06-06 2007-06-06 334 2007-06-06 Rural development 2007-06-06 2007-06-06 334 2007-06-06 Strategy 2007-06-06 2007-06-06 334 2007-06-06 Town centre management 2007-06-06 2007-06-06 334 2007-06-06 Sustainability 2007-06-06 2007-06-06 322 341 2007-06-06 Sustainable development 2007-06-06 2007-06-06 340 2007-06-06 Tourism 2007-06-06 2007-06-06 322 343 2007-06-06 Tourism development 2007-06-06 2007-06-06 342 2007-06-06 Training 2007-06-06 2007-06-06 322 345 2007-06-06 Workforce support 2007-06-06 2007-06-06 344 2007-06-06 Education and skills 2007-06-06 2007-06-06 347 350 354 356 361 367 370 373 377 387 2007-06-06 Access and inclusion 2007-06-06 2007-06-06 346 348 349 2007-06-06 Project management 2007-06-06 2007-06-06 347 2007-06-06 Traveller sites 2007-06-06 2007-06-06 347 Destroy 7 years after closure of project Activities aimed at ensuring access to education for travellers. 2007-06-06 Admissions and exclusions 2007-06-06 2007-06-06 346 351 352 2007-06-06 Appeals 2007-06-06 2007-06-06 350 Destroy after 7 years after decision made The process to question a decision or allocation which has been given. 2007-06-06 Parental choice 2007-06-06 2007-06-06 350 School directory Information specifically concerning school directories. 2007-06-06 Advice 2007-06-06 2007-06-06 346 355 2007-06-06 Advisory services 2007-06-06 2007-06-06 354 2007-06-06 Arts services 2007-06-06 2007-06-06 346 357 358 359 360 2007-06-06 Field centres 2007-06-06 2007-06-06 356 Destroy after 7 years Utilisation and management of field centres in arts education. 2007-06-06 Music services 2007-06-06 2007-06-06 356 Destroy after 7 years Music tuition provided for individuals or groups within schools or music centres. 2007-06-06 Provision in schools 2007-06-06 2007-06-06 356 Orders and bookings Destroy after 7 years Organisation and management of bookings for arts performances. 2007-06-06 Performances 2007-06-06 2007-06-06 356 Destroy after 7 years Orders and bookings made for arts services made by schools. 2007-06-06 Curriculum development 2007-06-06 2007-06-06 346 362 363 364 365 366 2007-06-06 International projects 2007-06-06 2007-06-06 361 2007-06-06 National curriculum 2007-06-06 2007-06-06 361 Destroy after 7 years Helping schools and teachers develop the curriculum within schools. 2007-06-06 Out of schools projects 2007-06-06 2007-06-06 361 Destroy after 7 years Data and information on out of school projects i.e. after school clubs, outings etc. 2007-06-06 Outdoor education 2007-06-06 2007-06-06 361 2007-06-06 Schools curricula 2007-06-06 2007-06-06 361 Destroy after 7 years Helping schools and teachers develop the curriculum within schools. 2007-06-06 Education welfare 2007-06-06 2007-06-06 346 368 369 2007-06-06 Attendance and Truancy 2007-06-06 2007-06-06 367 2007-06-06 Student welfare service 2007-06-06 2007-06-06 367 2007-06-06 Employment skills 2007-06-06 2007-06-06 346 371 372 2007-06-06 Careers advice 2007-06-06 2007-06-06 370 2007-06-06 Workplace training 2007-06-06 2007-06-06 370 2007-06-06 Life long learning 2007-06-06 2007-06-06 346 374 375 2007-06-06 Adult and community services 2007-06-06 2007-06-06 373 2007-06-06 Basic skills development 2007-06-06 2007-06-06 373 Course directory Information on the different courses available to adults. 2007-06-06 Management of schools 2007-06-06 2007-06-06 346 378 379 380 381 383 384 385 386 994 995 2007-06-06 Admissions 2007-06-06 2007-06-06 377 School files Destroy - 25 years from last action RGLA 3.19 The process of admitting students to schools. 2007-06-06 Emergency contacts 2007-06-06 2007-06-06 377 School files Details of emergency contacts. 2007-06-06 General information 2007-06-06 2007-06-06 377 School files General information involved regarding the school's holidays, etc. 2007-06-06 Governing bodies 2007-06-06 2007-06-06 377 School files A school is governed by a body like the board of a limited company - information, services and assistance for school governors. Governor minutes Destroy 3 years after the event Minutes of the school governors. 2007-06-06 Governor contacts 2007-06-06 2007-06-06 377 School files Destroy 5 years after governor leaves Contact details of school governors. 2007-06-06 Inspections 2007-06-06 2007-06-06 377 School files Details on inspections carried out within a school, specifically about dangerous structures. 2007-06-06 Performance 2007-06-06 2007-06-06 377 School files Review every 7 years and then offer to archivist The results an individual schools has achieved, classified by school Key Stage 2 SATs results for primary schools and GCSE/A level results for Secondary schools. 2007-06-06 Plans and policies 2007-06-06 2007-06-06 377 School files Retain while policy operational then offer to archivist Plans and policies developed by the schools. 2007-06-06 Teaching 2007-06-06 2007-06-06 346 388 996 2007-06-06 Teacher development 2007-06-06 2007-06-06 387 2007-06-06 Environmental protection 2007-06-06 2007-06-06 390 393 400 2007-06-06 Advice 2007-06-06 2007-06-06 389 391 392 2007-06-06 Biodiversity 2007-06-06 2007-06-06 390 Permanent, offer to archivist after administrative use Information regarding biodiversity. 2007-06-06 Campaigns 2007-06-06 2007-06-06 390 Permanent, offer to archivist after administrative use Documentation regarding campaigns specifically concerning environmental protection. 2007-06-06 Conservation 2007-06-06 2007-06-06 389 394 395 396 397 398 399 997 2007-06-06 Countryside conservation 2007-06-06 2007-06-06 393 Permanent, offer to archivist after administrative use Documentation relating to the management of the countryside. 2007-06-06 Forest management 2007-06-06 2007-06-06 393 Permanent, offer to archivist after administrative use Documentation relating to the management of forests. 2007-06-06 Heritage conservation 2007-06-06 2007-06-06 393 Permanent, offer to archivist after administrative use Documentation looking specifically at heritage conservation. 2007-06-06 Nature conservation 2007-06-06 2007-06-06 393 Permanent, offer to archivist after administrative use Documentation looking specifically at nature conservation. 2007-06-06 Urban conservation 2007-06-06 2007-06-06 393 Permanent, offer to archivist after administrative use Documentation relating to conservation in towns and cities. 2007-06-06 Woodland management 2007-06-06 2007-06-06 393 Permanent, offer to archivist after administrative use Documentation relating to the management of woodland. 2007-06-06 Monitoring 2007-06-06 2007-06-06 389 401 402 403 2007-06-06 Coastal erosion 2007-06-06 2007-06-06 400 Permanent, offer to archivist after administrative use Data and information on coastal erosion. 2007-06-06 Environmental impact assessment 2007-06-06 2007-06-06 400 Permanent, offer to archivist after administrative use Documentation relating to environmental impact assessments. 2007-06-06 Environmentally sensitive areas 2007-06-06 2007-06-06 400 Permanent, offer to archivist after administrative use Data held concerning environmentally sensitive areas. 2007-06-06 Finance 2007-06-06 2007-06-06 405 409 416 427 439 444 447 2007-06-06 Accounts and audit 2007-06-06 2007-06-06 404 406 407 2007-06-06 Internal auditing 2007-06-06 2007-06-06 405 2007-06-06 Reporting 2007-06-06 2007-06-06 405 Annual corporate financial reports: Consolidated annual reports, Consolidated financial statements, Operating statements, General ledger Permanent - offer to archivist Limitations Act 1980, VAT Act 1994, Taxes Management Act 1970, Audit Commission Act 1998. RGLA 7.1 Activities relating to the consolidation of financial transactions and the production of financial statements. Includes ledgers, monthly management accounts and statutory returns. Periodic financial reports: Monthly and quarterly reports Destroy when administrative use is concluded RGLA 7.2 Accounting reports. 2007-06-06 Asset management 2007-06-06 2007-06-06 404 410 2007-06-06 Maintaining assets 2007-06-06 2007-06-06 409 Asset registers Activities relating to collection of information about the authority's fixed assets for accounting purposes. Maintaining plant and equipment Destroy - 7 years after sale or disposal of asset RGLA 7.27 Information on plant and equipment. Maintenance Destroy - 7 years after last action RGLA 7.28 Information on maintenance of other assets. Overall assets Permanent - offer to archivist RGLA 7.24 Overall list of assets. Reporting and reviewing asset status Destroy - 2 years after use is concluded RGLA 7.26 Reports and reviews of assets Summary reports Destroy - 7 years after the transaction was concluded RGLA 7.25 Summary reports on assets. 2007-06-06 Financial provisions management 2007-06-06 2007-06-06 404 417 419 422 423 424 425 426 2007-06-06 Borrowing 2007-06-06 2007-06-06 416 Destroy - 7 years after the loan has been repaid RGLA 7.14 Activities relating to the borrowing of money by the authority. Includes mortgages. Loan register Permanent - offer to archivist RGLA 7.15 Summary management of loans. 2007-06-06 Budget 2007-06-06 2007-06-06 416 Annual budget Permanent - offer to archivist RGLA 7.11 Activities involved in planning and monitoring the authority's annual budget. Includes allocation of budget to administrative units within the authority. For longer term planning, see Strategy and planning. Developing annual budget: Draft budgets, departmental estimates Destroy - 2 years after budget adopted RGLA 7.12 Information relating to the development of the budget. Reporting actual vs. planned revenue and expenditure Destroy after next year's budget has been adopted RGLA 7.13 Actual against planned revenue and expenses. 2007-06-06 Credit union management 2007-06-06 2007-06-06 416 2007-06-06 Debt management 2007-06-06 2007-06-06 416 2007-06-06 Donations 2007-06-06 2007-06-06 416 2007-06-06 Funding bids 2007-06-06 2007-06-06 416 2007-06-06 Strategy and planning 2007-06-06 2007-06-06 416 2007-06-06 Financial transactions management 2007-06-06 2007-06-06 404 428 429 431 432 433 434 435 436 437 438 2007-06-06 Authorisation 2007-06-06 2007-06-06 427 2007-06-06 Expenditure 2007-06-06 2007-06-06 427 Identification of the receipt, expenditure and write offs of public monies Destroy 6 years after the conclusion of the transaction Limitations Act 1980, VAT Act 1994, Taxes Management Act 1970, Audit Commission Act 1998. May be reduced by agreement with HMRC. RGLA 7.4 Activities involved in the payment for goods and services by the authority. Includes expenses claims and honorariums. For records relating to benefits claims, see Benefits and subsidies. Travel expenses Destroy 6 years after the conclusion of the transaction Limitations Act 1980, VAT Act 1994, Taxes Management Act 1970, Audit Commission Act 1998. RGLA 7.5 Travel expenses. 2007-06-06 Fraud 2007-06-06 2007-06-06 427 2007-06-06 Funding applications 2007-06-06 2007-06-06 427 2007-06-06 Income 2007-06-06 2007-06-06 427 2007-06-06 Internal recharging 2007-06-06 2007-06-06 427 2007-06-06 Investments 2007-06-06 2007-06-06 427 2007-06-06 National insurance numbers 2007-06-06 2007-06-06 427 Notification and input records Destroy 2 years after the employee ceases employment RGLA 7.8 Processes involved in the collection of National Insurance Number. 2007-06-06 Reconciliation 2007-06-06 2007-06-06 427 Balance and reconcile financial accounts Destroy 2 years after administrative use is concluded RGLA 7.6 Activities involved in the reconciliation of accounts. 2007-06-06 Refunds 2007-06-06 2007-06-06 427 2007-06-06 Local taxation 2007-06-06 2007-06-06 404 440 441 998 999 Council tax and benefit files 2007-06-06 Benefits and subsidies 2007-06-06 2007-06-06 439 2007-06-06 Property valuation 2007-06-06 2007-06-06 439 Other valuation information Destroy - 10 years after valuation was made RGLA 7.20 Valuation of assets other than property. Rateable property information Permanent - offer to archivist RGLA 7.21 Rateable property information. Valuation lists Permanent - offer to archivist RGLA 7.20 Documentation relating to property valuation. 2007-06-06 National taxation 2007-06-06 2007-06-06 404 445 2007-06-06 Tax payments 2007-06-06 2007-06-06 444 Tax correspondence Destroy - 7 years after last action RGLA 7.22 Activities involved in managing the payment of taxes by the authority. Taxation records Destroy 5 years after the end of the financial year Limitations Act 1980, VAT Act 1994, Taxes Management Act 1970, Audit Commission Act 1998. RGLA 7.7 Activities involved in managing the payment of taxes by the authority. 2007-06-06 Payroll and pensions 2007-06-06 2007-06-06 404 448 450 2007-06-06 Pay 2007-06-06 2007-06-06 447 Payment of employees Destroy 7 years after the conclusion of the transaction Taxes Management Act 1970, Audit Commission Act 1998. RGLA 7.9 Activities involved in the administration of remuneration to staff of the authority. Summary pay reports Destroy after administrative use is concluded RGLA7.10 Non-accountable processes relating to payment of employees. 2007-06-06 Pensions 2007-06-06 2007-06-06 447 Destroy - 6 years from last pension payment RGLA6.2 Activities involved in the administration of pension schemes for current and former employees. 2007-06-06 Health and safety 2007-06-06 2007-06-06 452 454 458 459 468 2007-06-06 Community safety 2007-06-06 2007-06-06 451 453 2007-06-06 Campaigns 2007-06-06 2007-06-06 452 2007-06-06 Compliance 2007-06-06 2007-06-06 451 455 457 2007-06-06 Strategy and planning 2007-06-06 2007-06-06 454 System processes Destroy - 1 year after process ceases or is superseded RGLA 9.6 Establishment of a strong health and safety work culture in order to ensure compliance with health and safety legislation and provide a safe and healthy working environment for employees. Health and Safety Policy Health and safety policies. 2007-06-06 Training 2007-06-06 2007-06-06 454 2007-06-06 Emergency planning 2007-06-06 2007-06-06 451 2007-06-06 Monitoring 2007-06-06 2007-06-06 451 460 463 464 465 466 467 2007-06-06 Accidents and incident reporting 2007-06-06 2007-06-06 459 Accident books - adult Destroy - 3 years from closure Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. RGLA 9.9 Registers of accidents and incidents. Accident books - children Destroy -25 years from closure Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. RGLA 9.10 Registers of accidents and incidents. 2007-06-06 Asbestos inspections 2007-06-06 2007-06-06 459 Destroy - 50 years from last action or age 75 years from date of birth (greater) Control of Asbestos at Work Regulations 1987. RGLA 9.4 Monitor the condition of known asbestos products within buildings. 2007-06-06 Equipment 2007-06-06 2007-06-06 459 Safety inspections Destroy - 6 years after equipment is de-commissioned Process of inspecting equipment to ensure it is safe. 2007-06-06 Hazardous substances 2007-06-06 2007-06-06 459 COSSH inspections Permanent - offer to archivist Control of Substances Hazardous to Health Regulations 2002 Control and monitor the use of hazardous substances at work. 2007-06-06 Health and safety inspections 2007-06-06 2007-06-06 459 2007-06-06 Radiation 2007-06-06 2007-06-06 459 Radon Monitoring Destroy - 40 years from last action The Ionising Radiations Regulations 1985. RGLA 9.5 Monitoring of radiation. 2007-06-06 Risk management 2007-06-06 2007-06-06 451 469 2007-06-06 Risk assessments 2007-06-06 2007-06-06 468 Destroy - 3 years after last assessment Management of Health and Safety at Work Regulations 1992. RGLA 9.7 Activities relating to risk assessments carried out by the authority. Includes workplace assessments. 2007-06-06 Housing 2007-06-06 2007-06-06 471 473 480 490 501 1000 2007-06-06 Enforcement 2007-06-06 2007-06-06 470 472 1002 2007-06-06 Assessment- housing standards 2007-06-06 2007-06-06 471 2007-06-06 Estate management 2007-06-06 2007-06-06 470 474 475 476 477 478 479 2007-06-06 Business premises 2007-06-06 2007-06-06 473 2007-06-06 Car parking surveys 2007-06-06 2007-06-06 473 2007-06-06 Garage application 2007-06-06 2007-06-06 473 2007-06-06 Garage rental 2007-06-06 2007-06-06 473 Tenant file Documentation relating to garage rental and allocation. 2007-06-06 Housing inspections 2007-06-06 2007-06-06 473 2007-06-06 Neighbour disputes 2007-06-06 2007-06-06 473 2007-06-06 Housing provision 2007-06-06 2007-06-06 470 481 482 483 484 485 488 489 1003 1004 2007-06-06 Allocations 2007-06-06 2007-06-06 480 2007-06-06 Assessment - housing needs 2007-06-06 2007-06-06 480 2007-06-06 Homelessness 2007-06-06 2007-06-06 480 2007-06-06 Hostel providers 2007-06-06 2007-06-06 480 2007-06-06 Housing applications 2007-06-06 2007-06-06 480 Unsuccessful applications Destroy - 7 years from closure RGLA3.27 Documents related to unsuccessful housing applications. Council housing register Permanent - offer to archivist RGLA3.26 The register of individual housing applications. 2007-06-06 Housing exchanges 2007-06-06 2007-06-06 480 Mutual exchange list Current register of properties available for exchange. 2007-06-06 Housing stock requirements 2007-06-06 2007-06-06 480 Destroy - 4 years after last action RGLA8.10 Information on amount and type of housing stock required. 2007-06-06 Housing stock 2007-06-06 2007-06-06 470 491 492 493 495 496 497 498 499 500 1005 2007-06-06 Demolition 2007-06-06 2007-06-06 490 Property file Demolition of housing stock. 2007-06-06 Emergency maintenance 2007-06-06 2007-06-06 490 Property file Emergency or unplanned maintenance to council housing. 2007-06-06 Housing grants 2007-06-06 2007-06-06 490 Property file Grants over £ 50,000 Destroy - 12 years after last payment Limitations Act 1980. RGLA 7.19 Documentation relating to housing grants. Property file Grants under £ 50,000 Destroy - 6 years after last payment Limitations Act 1980. RGLA 7.19 Documentation relating to housing grants. 2007-06-06 Leases 2007-06-06 2007-06-06 490 Property file Documentation relating to housing deeds. 2007-06-06 Planned maintenance 2007-06-06 2007-06-06 490 Property file Program of maintenance to council housing over the next maintenance period. 2007-06-06 Private housing grants 2007-06-06 2007-06-06 490 Property file Provision of grant assistance to improve the condition of private housing. 2007-06-06 Property adaptations 2007-06-06 2007-06-06 490 Property file Details of properties adapted to clients' needs. 2007-06-06 Repairs and renovation 2007-06-06 2007-06-06 490 Property file Documents relating to repairs and renovations of housing. 2007-06-06 Risk assessment 2007-06-06 2007-06-06 490 Asbestos Register Destroy - 50 years from last action or age 75 years from date of birth (greater) Control of Asbestos at Work Regulations 1987. RGLA 9.4 Register of asbestos in council housing. 2007-06-06 Managing tenancies 2007-06-06 2007-06-06 470 502 503 504 506 507 508 509 510 511 512 513 514 1006 1007 1008 1009 Destroy - 12 years from termination of tenancy RGLA3.28 Information relating to the tenancy. 2007-06-06 Adaptations 2007-06-06 2007-06-06 501 Property file Discretionary assistance to disabled and elderly council tenants for their dwellings and gardens outside of normal tenancy arrangements. 2007-06-06 Adaptations grants 2007-06-06 2007-06-06 501 Property file Provision of grant assistance to the adapting of homes. 2007-06-06 Agreements 2007-06-06 2007-06-06 501 Tenant file Ordinary Tenancy Destroy - 6 years after tenancy has expired Limitations Act 1980 Documentation relating to the tenancy agreement. Tenant file Tenancy under seal Destroy - 12 years after tenancy has expired Limitations Act 1980 Documentation relating to the tenancy agreement. 2007-06-06 Assessment - housing needs 2007-06-06 2007-06-06 501 Tenant file Assessment whether applicant is eligible for services or judgement about what service we should provide. 2007-06-06 Breaches 2007-06-06 2007-06-06 501 Tenant file Documentation relating to the notification and enforcement of breaches of council tenancy agreements. Includes rent arrears. 2007-06-06 Evictions 2007-06-06 2007-06-06 501 Tenant file Documentation relating to evictions of specific tenants. 2007-06-06 Housing repairs 2007-06-06 2007-06-06 501 Tenant file Housing repairs documentation relating to specific properties. 2007-06-06 Rent arrears 2007-06-06 2007-06-06 501 Tenant file Destroy 7 years after closure RGLA 7.18 Documentation relating to the notification and enforcement of breaches of council tenancy agreements. Includes rent arrears. 2007-06-06 Rent setting 2007-06-06 2007-06-06 501 2007-06-06 Right to buy 2007-06-06 2007-06-06 501 Tenant file Destroy - 12 years after sale of house RGLA7.17 Documentation relating to tenants statutory right to purchase council housing. 2007-06-06 Tenancies 2007-06-06 2007-06-06 501 Tenant file Personal details relating to tenancies held. 2007-06-06 Welfare services 2007-06-06 2007-06-06 501 Tenant file Services associated with disadvantaged persons to enable them to continue living in their homes/community. 2007-06-06 Human resources 2007-06-06 2007-06-06 516 538 542 545 549 556 565 570 579 2007-06-06 Administering employees 2007-06-06 2007-06-06 515 517 518 519 525 526 527 528 529 531 532 533 534 535 536 537 2007-06-06 Counselling 2007-06-06 2007-06-06 516 Employee files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to counselling offered to an employee. 2007-06-06 Absence monitoring 2007-06-06 2007-06-06 516 Employee files Destroy - 3 years from end of current tax year Records documenting an employee's absence due to sickness. 2007-06-06 Discipline 2007-06-06 2007-06-06 516 Employee files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to the discipline of employees. Employee files Final warnings Destroy - 18 months after warning RGLA 6.7 Disciplinary warnings - final. Employee files No warning given Destroy immediately RGLA 6.8 Proceedings where it proven to be unfounded. Employee files Oral warnings Destroy - 6 months after warning RGLA 6.7 Disciplinary warnings - oral. Employee files Warnings involving children Keep on personnel file permanently RGLA 6.7 Disciplinary warnings - behaviour to children. Employee files Written warnings Destroy - 12 months after warning RGLA 6.7 Disciplinary warnings - written. 2007-06-06 Disclosure of interest 2007-06-06 2007-06-06 516 2007-06-06 Employee details 2007-06-06 2007-06-06 516 Employee files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to individuals general or specific conditions of employment. 2007-06-06 Employment conditions 2007-06-06 2007-06-06 516 Employee files Destroy 2 years after employee ceases employment Documentation relating to individuals general or specific conditions of employment. 2007-06-06 Grievances 2007-06-06 2007-06-06 516 Employee files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to grievances between the employer and employee's. 2007-06-06 Individual training records 2007-06-06 2007-06-06 516 Employee files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to an individuals training record and any work experience undertaken within the authority. Employee files Proof of completion Destroy - 7 years after course completed RGLA6.21 Documentation relating to proof of training course completion. 2007-06-06 Induction 2007-06-06 2007-06-06 516 Destroy - 2 years after closure Documentation relating to the process and undertaking of induction for new employees or councillors 2007-06-06 Job evaluation 2007-06-06 2007-06-06 516 2007-06-06 Leave 2007-06-06 2007-06-06 516 Employee files Destroy - 2 years after action completed RGLA6.13 Documentation relating to requested employee leave: annual, study, carers, special, compassionate, unpaid leave etc. 2007-06-06 Medical assessments 2007-06-06 2007-06-06 516 Employee files Destroy - 75 years after dob RGLA6.10 Documentation regarding medical assessments and general information on healthy living. 2007-06-06 Maternity/paternity 2007-06-06 2007-06-06 516 Employee files Destroy - 3 years from end of current tax year Records documenting entitlements to, and calculations of, Statutory Maternity Pay. 2007-06-06 Reporting 2007-06-06 2007-06-06 516 2007-06-06 Termination 2007-06-06 2007-06-06 516 Destroy - 6 years from termination of employment RGLA 6.16 Documentation relating to the leaving process: resignation, termination other than pension. 2007-06-06 Employee relations 2007-06-06 2007-06-06 515 539 540 2007-06-06 Disciplinary matters reporting 2007-06-06 2007-06-06 538 2007-06-06 Trade union liaison 2007-06-06 2007-06-06 538 Strategy Permanent - offer to archivist RGLA 6.5 Matters relating to the relationship with recognised unions. Routine matters Destroy - 2 years after use is concluded RGLA 6.6 Documentation relating to liaison with unions and employee representative organisations. 2007-06-06 Equal opportunities 2007-06-06 2007-06-06 515 543 2007-06-06 Equalities and diversity 2007-06-06 2007-06-06 542 Investigations Destroy - 5 years after action completed RGLA 6.9 Investigation and reporting on specific cases. 2007-06-06 Monitoring employees 2007-06-06 2007-06-06 515 546 547 548 2007-06-06 Performance appraisal 2007-06-06 2007-06-06 545 Probationary reports and performance plans Documentation relating to the performance appraisal of an employee, including performance related pay if applicable. 2007-06-06 Reporting 2007-06-06 2007-06-06 545 Destroy - 5 years after action completed RGLA 6.12 Staff statistic documentation. 2007-06-06 Staff directory 2007-06-06 2007-06-06 545 Permanent - offer to archivist RGLA 6.1 Employee/sectional contact details. 2007-06-06 Occupational health 2007-06-06 2007-06-06 515 550 551 553 554 555 2007-06-06 Absence reporting 2007-06-06 2007-06-06 549 Destroy - 2 years after action completed RGLA 6.13 Aggregated management information on absences, for instance, working days lost to various sickness categories. 2007-06-06 Occupational health 2007-06-06 2007-06-06 549 Staff health records Destroy - 75 years after dob RGLA6.10 Documentation relating to occupational health and safety. Employee files Training Destroy - 50 years after training completed RGLA6.19 Occupational health and safety training. 2007-06-06 Personal risk assessments 2007-06-06 2007-06-06 549 Employee files Including restrictions i.e. cannot lift or desk work only. 2007-06-06 Sickness monitoring 2007-06-06 2007-06-06 549 Employee files Destroy - 6 years from termination of employment RGLA 6.4 Documentation relating to sickness absence, including medical certificates. 2007-06-06 Major injuries 2007-06-06 2007-06-06 549 Destroy - 40 years after termination of employment Health and Safety at Work Act 1974; Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 reg. 7; Limitations Act 1980 Documentation relating to major injuries. 2007-06-06 Recruitment 2007-06-06 2007-06-06 515 557 558 559 562 563 564 2007-06-06 Authorisation 2007-06-06 2007-06-06 556 Destroy - 5 years after recruitment finalised Authorisation to recruit for a position. 2007-06-06 Job descriptions 2007-06-06 2007-06-06 556 Destroy - 2 years after superseded The job description and person specifications for current posts. 2007-06-06 Recruitment 2007-06-06 2007-06-06 556 Destroy - 6 years from termination of employment RGLA6.4 Process relating to the recruitment of an employee to the authority. Position Unsuccessful candidates Destroy - 6months after recruitment finalised Documents relating to unsuccessful candidates. Position Destroy - 1 year after recruitment finalised RGLA 6.11 Selection for a position. 2007-06-06 Recruitment process 2007-06-06 2007-06-06 556 2007-06-06 Secondment 2007-06-06 2007-06-06 556 Secondment files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to the process of secondments to or from the authority. 2007-06-06 Volunteers 2007-06-06 2007-06-06 556 Volunteer files Destroy - 6 years from termination of employment RGLA6.4 Documentation relating to volunteers available to or used by the council, including risk assessments. 2007-06-06 Terms and conditions of employment 2007-06-06 2007-06-06 515 566 567 568 569 2007-06-06 Staff benefits 2007-06-06 2007-06-06 565 2007-06-06 Staff facilities 2007-06-06 2007-06-06 565 2007-06-06 Staff recognition 2007-06-06 2007-06-06 565 2007-06-06 Terms and conditions 2007-06-06 2007-06-06 565 2007-06-06 Training 2007-06-06 2007-06-06 515 571 572 573 574 578 2007-06-06 Driver training 2007-06-06 2007-06-06 570 2007-06-06 Reporting 2007-06-06 2007-06-06 570 2007-06-06 Support training 2007-06-06 2007-06-06 570 2007-06-06 Training courses 2007-06-06 2007-06-06 570 Training course files Course administration Destroy - 2 years after action completed RGLA 6.17 Training documentation relating to specific courses and sessions. Training course files Courses concerning children Destroy - 35 years after course completed, or last entry RGLA 6.18 Training courses concerning children. Training course files Training materials Destroy - 1 year after course superseded RGLA 6.20 Training course materials. Training course files Destroy - 2 years after action completed RGLA 6.17 Documentation relating to training courses and initiatives. 2007-06-06 Training plan 2007-06-06 2007-06-06 570 Corporate training plan Listing of corporate training activities and forward plans. Includes health and safety training. 2007-06-06 Workforce planning 2007-06-06 2007-06-06 515 580 2007-06-06 Workforce development planning 2007-06-06 2007-06-06 579 Financial rewards Destroy - 7 years after action completed RGLA 6.15 Documentation relating to workforce management. Strategy Destroy - 3 years after action completed RGLA 6.14 Documentation relating to workforce management and salaries. 2007-06-06 Information and communication technology 2007-06-06 2007-06-06 583 596 2007-06-06 Infrastructure 2007-06-06 2007-06-06 582 584 586 587 588 589 590 591 592 593 594 595 2007-06-06 Disposal 2007-06-06 2007-06-06 583 Assets under £ 50,000 Destroy - 6 years after all obligations/entitlements concluded Limitations Act 1980. RGLA 7.29 Documentation relating to the process of disposal of hardware and software belonging to this authority. Assets over £ 50,000 Destroy - 12 years after all obligations/entitlements concluded Limitations Act 1980. RGLA 7.29 Documentation relating to the process of disposal of hardware and software belonging to this authority. 2007-06-06 Fault reporting 2007-06-06 2007-06-06 583 2007-06-06 Licensing 2007-06-06 2007-06-06 583 2007-06-06 Help Desk Support 2007-06-06 2007-06-06 583 2007-06-06 Information security 2007-06-06 2007-06-06 583 2007-06-06 Network maintenance 2007-06-06 2007-06-06 583 2007-06-06 Server maintenance 2007-06-06 2007-06-06 583 2007-06-06 Spatial data management 2007-06-06 2007-06-06 583 2007-06-06 Storage 2007-06-06 2007-06-06 583 2007-06-06 Strategy 2007-06-06 2007-06-06 583 2007-06-06 Web development 2007-06-06 2007-06-06 583 2007-06-06 System support 2007-06-06 2007-06-06 582 597 598 599 600 601 602 603 604 605 2007-06-06 Change Control 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to planned changes to a specific system. 2007-06-06 Configuration management 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to the configuration of the system. 2007-06-06 Data Management 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to the management of specific systems data which includes back ups, mirroring, and systems interfaces. 2007-06-06 Design and Construction 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to the design and construction of systems. 2007-06-06 Development 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to the development of systems and software. Includes web technology development, programming. 2007-06-06 Implementation 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to systems implementation 2007-06-06 Integration and interfaces 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation in relation to data conversion, data matching, data mapping and system interfacing. 2007-06-06 Maintenance 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Documentation relating to the maintenance and support of software and systems. Includes website. 2007-06-06 Manuals 2007-06-06 2007-06-06 596 System log Destroy - 2 years after system no longer used Manuals and user information relating to specific systems and software. 2007-06-06 Information management 2007-06-06 2007-06-06 607 619 621 625 632 2007-06-06 Access to information 2007-06-06 2007-06-06 606 608 610 614 2007-06-06 Data protection 2007-06-06 2007-06-06 607 Subject Access Request Destroy when information no longer required Process around the request under data protection. Notification Destroy - 3 years after previous notification Process of notifying the Information Commissioner on data held. 2007-06-06 Environmental information 2007-06-06 2007-06-06 607 Information requests Access status records Destroy - 10 years after data created TNA Retention and Disposal Guidance 14. Statistical data about the number of requests you answered and their outcomes etc. Details of access decisions. Information requests Information scheduled for destruction Destroy - 6 months after last correspondence TNA Retention and Disposal Guidance 14. Information subject to an EIR request but scheduled for destruction. Information requests Individual transaction records Destroy - 3 years after date of creation TNA Retention and Disposal Guidance 14. Case file records detailing the EIR request, the consideration of possible exemptions and subsequent appeals. Information requests Policy records Destroy - 5 years after procedures have been superseded TNA Retention and Disposal Guidance 14. Procedures for handling EIR requests and other documents regarding practical implementation of EIR. 2007-06-06 Freedom of information 2007-06-06 2007-06-06 607 Information requests Access status records Destroy - 10 years after data created TNA Retention and Disposal Guidance 14. Statistical data about the number of requests you answered and their outcomes etc. Details of access decisions. Information requests Information scheduled for destruction Destroy - 6 months after last correspondence TNA Retention and Disposal Guidance 14. Information subject to a FOI request but scheduled for destruction. Information requests Individual transaction records Destroy - 3 years after date of creation TNA Retention and Disposal Guidance 14. Case file records detailing the FOI request, the consideration of possible exemptions and subsequent appeals. Information requests Policy records Destroy - 5 years after procedures have been superseded TNA Retention and Disposal Guidance 14. Procedures for handling FOI requests and other documents regarding practical implementation of FOI. Publication Scheme Permanent - offer to archivist The publication scheme that is required under the Freedom of Information Act 2000. 2007-06-06 Archives 2007-06-06 2007-06-06 606 620 2007-06-06 Archives management 2007-06-06 2007-06-06 619 Records catalogue The consolidated listing of all records held by the authority. 2007-06-06 Knowledge management 2007-06-06 2007-06-06 606 622 2007-06-06 Information asset management 2007-06-06 2007-06-06 621 Information asset register List of information assets. Record surveys Information relating to an audit of records of various types. Circulation lists Information in regards circulation lists, address books etc. 2007-06-06 Records management 2007-06-06 2007-06-06 606 626 627 629 630 631 2007-06-06 Compliance 2007-06-06 2007-06-06 625 Classification schemes Permanent - offer to archivist RGLA 2.10 Information and data standards as used by the authority, e.g. E-GMS, planning data set etc. 2007-06-06 Forms development 2007-06-06 2007-06-06 625 Standard templates Standard templates. 2007-06-06 Image capture 2007-06-06 2007-06-06 625 2007-06-06 Retention scheduling 2007-06-06 2007-06-06 625 Disposal certificates Destroy - 12 years after last action RGLA 2.12 Information regarding disposal of the council?s records. 2007-06-06 Tracking 2007-06-06 2007-06-06 625 Issues log Information regarding tracking and tracing the movement of information from records, archives and libraries. 2007-06-06 Registration 2007-06-06 2007-06-06 606 633 2007-06-06 Statutory registers 2007-06-06 2007-06-06 632 Register Permanent - offer to archivist unless specific legislation requires otherwise Limitations Act 1980 Statutory data registers. 2007-06-06 Legal services 2007-06-06 2007-06-06 635 637 640 643 646 652 661 2007-06-06 Advice 2007-06-06 2007-06-06 634 636 1010 1011 2007-06-06 Provision of legal advice 2007-06-06 2007-06-06 635 Destroy - 6 years after last action, major precedent - offer to archivist for review Limitations Act 1980. RGLA 4.2 Providing advice to clients and services which are legally privileged relating to all aspects of the legal system. 2007-06-06 Bylaws 2007-06-06 2007-06-06 634 638 639 2007-06-06 Enactment 2007-06-06 2007-06-06 637 Permanent - offer to archivist RGLA 9.22 The process of making local laws. 2007-06-06 Enforcement 2007-06-06 2007-06-06 637 Destroy - 2 years after matter is concluded RGLA 9.23 The process of administering and enforcing bylaws. 2007-06-06 Land registration 2007-06-06 2007-06-06 634 641 2007-06-06 Land charges 2007-06-06 2007-06-06 640 Searches Searches and title investigations. Registers Legal documentation relating to land charges. 2007-06-06 Land and highways 2007-06-06 2007-06-06 634 644 645 2007-06-06 Acquisition 2007-06-06 2007-06-06 643 Road adoptions Documentation relating to the process of acquiring land in relation to roads. 2007-06-06 Disposal 2007-06-06 2007-06-06 643 2007-06-06 Litigation 2007-06-06 2007-06-06 634 647 648 649 650 651 2007-06-06 Civil 2007-06-06 2007-06-06 646 Case files Destroy - 7 years after last action, major litigation offer to archivist for review RGLA 4.1 Civil litigation. 2007-06-06 Commercial 2007-06-06 2007-06-06 646 Case files Destroy - 7 years after last action, major litigation offer to archivist for review RGLA 4.1 Commercial litigation. 2007-06-06 Criminal 2007-06-06 2007-06-06 646 Case files Destroy - 7 years after last action, major litigation offer to archivist for review RGLA 4.1 Criminal litigation. 2007-06-06 Debt recovery 2007-06-06 2007-06-06 646 Case files Destroy - 7 years after last action, major litigation offer to archivist for review RGLA 4.1 Debt recovery. 2007-06-06 Precedent cases 2007-06-06 2007-06-06 646 2007-06-06 Management of legal activities 2007-06-06 2007-06-06 634 653 654 655 658 659 660 2007-06-06 Archive deposits 2007-06-06 2007-06-06 652 Agreements Legal documentation relating to archive depositors. 2007-06-06 Agreements 2007-06-06 2007-06-06 652 Agreements Destroy - 6 years after agreement ends RGLA 4.3 Agreements including non-contractual agreements between public bodies. 2007-06-06 Conveyancing 2007-06-06 2007-06-06 652 Deeds Conveyance Destroy - 12 years after closure Limitations Act 1980. RGLA 4.4 Commercial and other leases, Title investigations, Disposal of Freehold and Leasehold properties, Right to Buy applications etc. Deeds Easements Private right of way, right to light (an easement benefits one piece of land by exercising rights over another piece of land owned by another) procedures are in place to ensure the efficient and lawful use of easements. Tenancy Agreements Destroy - 12 years from termination of tenancy RGLA 3.28 Documentation relating to the rental agreements of council buildings, council houses, allotments, garages, commercial properties, wayleaves and land. 2007-06-06 Copyright 2007-06-06 2007-06-06 652 Intellectual Property Rights Information on who owns the information. For example, ensuring no breaches of copyright. 2007-06-06 Drafting 2007-06-06 2007-06-06 652 Pro-forma agreements A range of pro-forma legal agreements used in all areas of law. 2007-06-06 Trusts 2007-06-06 2007-06-06 652 2007-06-06 Planning controls 2007-06-06 2007-06-06 634 662 664 2007-06-06 Certificate of Lawful Use or Development 2007-06-06 2007-06-06 661 Certificate Permanent - offer to archivist Town and Country Planning Act 1990 Lawful development certificate. Other documentation Destroy - 12 years from date of agreement Limitations Act 1980 Files relating to Lawful Development Certificates. 2007-06-06 Section 106 agreements 2007-06-06 2007-06-06 661 Agreement Permanent - offer to archivist Town and Country Planning Act 1990 Section 106 Agreement. Other documentation Destroy - 12 years from date of agreement Limitations Act 1980 Files relating to a planning obligation or legal agreement made under section 106 Town and County Planning Act 1990. 2007-06-06 Leisure and culture 2007-06-06 2007-06-06 667 669 676 679 683 692 697 704 707 1012 1019 2007-06-06 Allotments 2007-06-06 2007-06-06 666 668 2007-06-06 Allotments 2007-06-06 2007-06-06 667 2007-06-06 Archives 2007-06-06 2007-06-06 666 670 671 672 673 674 675 2007-06-06 Archive development 2007-06-06 2007-06-06 669 2007-06-06 Cataloguing 2007-06-06 2007-06-06 669 Accession register Permanent - offer to archivist RGLA 2.11 The consolidated listing archival resources available to the public. 2007-06-06 Deposits 2007-06-06 2007-06-06 669 2007-06-06 Loans 2007-06-06 2007-06-06 669 2007-06-06 Membership 2007-06-06 2007-06-06 669 2007-06-06 Research 2007-06-06 2007-06-06 669 2007-06-06 Arts 2007-06-06 2007-06-06 666 677 678 2007-06-06 Arts development 2007-06-06 2007-06-06 676 2007-06-06 Clubs and societies 2007-06-06 2007-06-06 676 2007-06-06 Leisure promotion 2007-06-06 2007-06-06 666 680 681 682 1016 1017 2007-06-06 Countryside events 2007-06-06 2007-06-06 679 Programmes and events Information related to countryside programmes and events. 2007-06-06 Parks and gardens events 2007-06-06 2007-06-06 679 Programmes and events Information related to parks and gardens. 2007-06-06 Play scheme 2007-06-06 2007-06-06 679 2007-06-06 Libraries 2007-06-06 2007-06-06 666 684 685 687 688 689 690 691 1018 2007-06-06 Book ordering 2007-06-06 2007-06-06 683 2007-06-06 Bookings 2007-06-06 2007-06-06 683 Internet bookings Documentation relating to web-based library bookings. 2007-06-06 Catalogue 2007-06-06 2007-06-06 683 Stock management Destroy - 2 years after administrative use concluded Documentation relating to the library catalogue. 2007-06-06 Fines 2007-06-06 2007-06-06 683 2007-06-06 Library development 2007-06-06 2007-06-06 683 2007-06-06 Loans 2007-06-06 2007-06-06 683 2007-06-06 Membership 2007-06-06 2007-06-06 683 2007-06-06 Museums 2007-06-06 2007-06-06 666 693 694 695 696 Destroy - 10 years after closure Documentation regarding museums. 2007-06-06 Deposit 2007-06-06 2007-06-06 692 2007-06-06 Loans 2007-06-06 2007-06-06 692 2007-06-06 Museum catalogue 2007-06-06 2007-06-06 692 2007-06-06 Museum development 2007-06-06 2007-06-06 692 2007-06-06 Sports facilities 2007-06-06 2007-06-06 666 698 701 1022 2007-06-06 Bookings 2007-06-06 2007-06-06 697 Facilities Documentation related to the booking of specific sporting facilities. Classes Documentation related to membership of sports classes and training regimes. 2007-06-06 Membership 2007-06-06 2007-06-06 697 Golf courses Information related to the membership of golf clubs. Leisure centres Information regarding leisure centre membership. 2007-06-06 Sports 2007-06-06 2007-06-06 666 705 706 2007-06-06 Sports development 2007-06-06 2007-06-06 704 2007-06-06 Clubs and societies 2007-06-06 2007-06-06 704 2007-06-06 Tourism 2007-06-06 2007-06-06 666 708 711 2007-06-06 Tourist accommodation 2007-06-06 2007-06-06 707 Accreditation process Process of accrediting visitor accommodation. Registers Information related to tourist accommodation registers. 2007-06-06 Visitor information 2007-06-06 2007-06-06 707 Maps and directions Maps, direction and locations available for public leisure. 2007-06-06 Management 2007-06-06 2007-06-06 714 718 724 738 748 750 755 761 766 774 2007-06-06 Ceremonial 2007-06-06 2007-06-06 713 715 717 2007-06-06 Civic and royal events 2007-06-06 2007-06-06 714 Visitors book, tapes, photographs Permanent - offer to archivist RGLA 2.24 Documentation relating to civic functions or visits by royalty to the local area. Planning and organising an event Destroy - 7 years after use RGLA 2.25 Information on planning and organising an event. 2007-06-06 Corporate gifts 2007-06-06 2007-06-06 714 2007-06-06 Communication support 2007-06-06 2007-06-06 713 719 720 721 722 723 2007-06-06 Interpreting and translation 2007-06-06 2007-06-06 718 Translation Language translation services. 2007-06-06 Mail processing 2007-06-06 2007-06-06 718 2007-06-06 Publication 2007-06-06 2007-06-06 718 Publications Guides, books and other publications that the council makes available on a chargeable basis. 2007-06-06 Publications received 2007-06-06 2007-06-06 718 Publications Information management publications. 2007-06-06 Staff communications 2007-06-06 2007-06-06 718 2007-06-06 Corporate communication 2007-06-06 2007-06-06 713 725 726 727 728 729 730 731 732 734 2007-06-06 Campaigns 2007-06-06 2007-06-06 724 2007-06-06 Corporate branding 2007-06-06 2007-06-06 724 2007-06-06 Corporate publicity 2007-06-06 2007-06-06 724 2007-06-06 Graphic design 2007-06-06 2007-06-06 724 Designing setting information Destroy - 3 years from last action RGLA 2.19 Documentation relating to graphic design requirements of the authority. 2007-06-06 Marketing 2007-06-06 2007-06-06 724 Marketing planning and campaigns Permanent - offer to archivist RGLA 2.23 Documentation relating to the marketing of the council or a specific function or service. 2007-06-06 Media cuttings 2007-06-06 2007-06-06 724 Media cuttings Permanent - offer to archivist RGLA 2.22 Compilation of media in which the local area or authority is mentioned. 2007-06-06 Media liaison 2007-06-06 2007-06-06 724 Interaction with Media Destroy - 3 years from closure RGLA 2.21 Documentation relating to liaison between the council and local media. 2007-06-06 Media releases 2007-06-06 2007-06-06 724 2007-06-06 Public relations 2007-06-06 2007-06-06 724 Media reports Permanent - offer to archivist Media reports. Published work Destroy after use is concluded - one copy to archive RGLA 2.20 Published work. Statistics, trends and customer satisfaction data Destroy - 10 years after use concluded Statistics. 2007-06-06 Enquiries and complaints 2007-06-06 2007-06-06 713 739 740 743 744 745 746 747 1023 2007-06-06 Appeals 2007-06-06 2007-06-06 738 2007-06-06 Complaints 2007-06-06 2007-06-06 738 Reports and correspondence Permanent - offer to archivist RGLA 2.14 Complaints which result in significant changes of policy. Registers Permanent - offer to archivist RGLA 2.13 Summary form of complaints. 2007-06-06 Complaints to Ombudsman 2007-06-06 2007-06-06 738 Complaint files Documents related to Ombudsman complaints. 2007-06-06 Compliments 2007-06-06 2007-06-06 738 2007-06-06 Customer profiling 2007-06-06 2007-06-06 738 Customer profiles Information provided by an individual or organisation that includes personal preferences. 2007-06-06 Stage 1 complaints 2007-06-06 2007-06-06 738 Complaint files Destroy - 2 years after use is concluded RGLA 2.16 Documents related to stage 1 complaints. 2007-06-06 Stage 2 complaints 2007-06-06 2007-06-06 738 Complaint files Destroy - 6 years after use is concluded RGLA 2.15 Documents related to Stage 2 complaints. 2007-06-06 External audits 2007-06-06 2007-06-06 713 749 2007-06-06 Audits 2007-06-06 2007-06-06 748 2007-06-06 Preparing business 2007-06-06 2007-06-06 713 751 752 753 2007-06-06 Meetings 2007-06-06 2007-06-06 750 2007-06-06 Officer representation 2007-06-06 2007-06-06 750 2007-06-06 Partnership and agency working 2007-06-06 2007-06-06 750 Business for partnership and agencies where local authority owns the record Permanent - offer to archivist RGLA 1.6 Documentation relating to agency working. Business for partnership and agencies where local authority does not own the record Destroy - 3 years after last action RGLA 1.7 Documentation relating to agency working. 2007-06-06 Project management 2007-06-06 2007-06-06 713 756 757 759 760 2007-06-06 Closure 2007-06-06 2007-06-06 755 Project files Lessons learned Information obtained by reviewing the project. 2007-06-06 Governance 2007-06-06 2007-06-06 755 Project files Project initiation document Document created at the start of the project to indicate how it will be run. Project files Unit or team plans Planning documentation. 2007-06-06 Initiation and delivery 2007-06-06 2007-06-06 755 Project files Issues log Unforeseen events requiring action. 2007-06-06 Start up 2007-06-06 2007-06-06 755 Project files Business case Information related to planning a business operation or service. 2007-06-06 Quality and performance 2007-06-06 2007-06-06 713 762 763 764 765 2007-06-06 Assessments 2007-06-06 2007-06-06 761 Destroy - 2 years from closure RGLA 2.18 Assessments. 2007-06-06 Best value reviews 2007-06-06 2007-06-06 761 Destroy - 5 years from closure RGLA 2.17 Best value reviews. 2007-06-06 Inspections 2007-06-06 2007-06-06 761 2007-06-06 Process mapping 2007-06-06 2007-06-06 761 Process maps Information relating to specific quality initiatives such as ISO 9000. 2007-06-06 Strategic planning 2007-06-06 2007-06-06 713 767 768 769 770 771 773 2007-06-06 Business cases 2007-06-06 2007-06-06 766 2007-06-06 Corporate initiatives 2007-06-06 2007-06-06 766 Destroy - 5 years after initiative ends Documentation relating to corporate initiatives. 2007-06-06 Organisational structure 2007-06-06 2007-06-06 766 2007-06-06 Policies and procedures 2007-06-06 2007-06-06 766 Permanent - offer to archivist RGLA 2.6 Documentation relating to policies and procedures of the council. 2007-06-06 Public consultation 2007-06-06 2007-06-06 766 Minor policies Destroy - 1 year from closure RGLA 2.9 The process of consultation with the public. Significant policies Destroy - 5 years from closure RGLA 2.8 The process of consultation with the public. 2007-06-06 Service level agreements 2007-06-06 2007-06-06 766 2007-06-06 Statutory returns 2007-06-06 2007-06-06 713 775 2007-06-06 Reports to government 2007-06-06 2007-06-06 774 Destroy - 7 years from closure RGLA 2.5 Reports to government. 2007-06-06 Planning and building control 2007-06-06 2007-06-06 777 783 786 797 2007-06-06 Building control 2007-06-06 2007-06-06 776 778 780 781 782 2007-06-06 Application processing 2007-06-06 2007-06-06 777 Application files Destroy after 3 years if rescinded otherwise permanent - offer to archivist Building Act 1984 Application files containing application, validation notice, correspondence, drawings, location plans, structural calculations, decision notices, record cards, inspection reports and contravention notices. Pre application discussion Correspondence before an application is submitted. 2007-06-06 Building regulations 2007-06-06 2007-06-06 777 2007-06-06 Registration 2007-06-06 2007-06-06 777 Building control register Permanent - offer to archivist RGLA 10.8 Building control register sheets. 2007-06-06 Unauthorised works 2007-06-06 2007-06-06 777 2007-06-06 Covenant control 2007-06-06 2007-06-06 776 784 785 2007-06-06 Policies 2007-06-06 2007-06-06 783 2007-06-06 Covenant controls 2007-06-06 2007-06-06 783 Covenant control files Covenant control files containing applications, correspondence, drawings and notices. 2007-06-06 Development control 2007-06-06 2007-06-06 776 787 791 792 793 794 795 1024 2007-06-06 Application processing 2007-06-06 2007-06-06 786 Appeals files Destroy - 6 years from conclusion of appeal Limitations Act 1980 Documentation related to planning appeals. Application files Destroy - 10 years after planning permission expires Application files containing application letters and forms, certificates, location plans, drawings, site correspondence, reports, photographs and s.106 agreements. Application files Decision notices Permanent - offer to archivist RGLA 10.6 Decision notices on planning applications. Pre application discussion Pre-application discussion documentation relating to a specific building. 2007-06-06 Conservation areas 2007-06-06 2007-06-06 786 Sites and Monuments Register Permanent - offer to archivist RGLA 10.3 Information regarding specific sites and monuments. 2007-06-06 Enforcement 2007-06-06 2007-06-06 786 Enforcement notices Destroy 3 years after compliance with enforcement notice RGLA 10.13 The enforcement of demolition guidelines and laws. 2007-06-06 Registration 2007-06-06 2007-06-06 786 Planning Register Permanent - offer to archivist RGLA 10.6 Register sheets including application register, decision register, consultation register, enforcement register, s.106 register, tree works register. 2007-06-06 Planning obligations 2007-06-06 2007-06-06 786 2007-06-06 Tree 2007-06-06 2007-06-06 786 Tree works Destroy - 5 years after application decision Information containing reference to listed tree-life. Tree preservation orders Permanent - offer to archivist RGLA 10.6 Tree preservation orders. 2007-06-06 Forward planning 2007-06-06 2007-06-06 776 798 799 800 801 802 803 805 806 807 811 812 2007-06-06 Economic regeneration 2007-06-06 2007-06-06 797 2007-06-06 Heritage listing 2007-06-06 2007-06-06 797 2007-06-06 Housing development 2007-06-06 2007-06-06 797 2007-06-06 Local plan 2007-06-06 2007-06-06 797 2007-06-06 National planning policy 2007-06-06 2007-06-06 797 2007-06-06 Natural environment 2007-06-06 2007-06-06 797 Policies Permanent - offer to archivist RGLA 10.7 Information on agriculture, countryside, nature reserves and protected sites. Destroy - 7 years after administrative use concluded RGLA 10.7 The process of maintaining the countryside and developing open spaces for public amenity. 2007-06-06 Planning policy 2007-06-06 2007-06-06 797 2007-06-06 Planning schemes 2007-06-06 2007-06-06 797 Consultation Destroy 15 years after decision. Offer controversial or high profile schemes to Archivist RGLA 10.5 The process of receiving, considering and responding to submissions and objections to planning schemes and amendments. 2007-06-06 Regional plan 2007-06-06 2007-06-06 797 Mineral Plan Permanent - offer to archivist RGLA 10.4 Mineral plans. Waste Plan Permanent - offer to archivist RGLA 10.4 Waste plans. Structure Plan Permanent - offer to archivist RGLA 10.1 Structure plans. 2007-06-06 Sustainable development 2007-06-06 2007-06-06 797 2007-06-06 Urban centre planning 2007-06-06 2007-06-06 797 2007-06-06 Procurement 2007-06-06 2007-06-06 814 822 825 2007-06-06 Contracting 2007-06-06 2007-06-06 813 815 820 821 1025 2007-06-06 Contract awards 2007-06-06 2007-06-06 814 Contract files Ordinary contracts Destroy - 6 years after the term of the contract has expired Limitations Act 1980. RGLA 4.6 Contract documents and any contract amendments. Contract files Contracts under seal Destroy - 12 years after the term of the contract has expired Limitations Act 1980. RGLA 4.6 Contract documents and any contract amendments where contract is under seal. Contract files Post tender negotiation Destroy - 1 year after the term of the contract has expired RGLA4.11 Negotiation files related to specific contracts. Contract files Service level agreements, compliance reports, performance reports Destroy - 2 years after the term of the contract has expired RGLA4.13 Performance monitoring and review of awarded contracts. 2007-06-06 Contract management 2007-06-06 2007-06-06 814 Contract monitoring The monitoring of contracts. 2007-06-06 Requisition 2007-06-06 2007-06-06 814 Purchase orders Destroy - 7 years after the end of the financial year RGLA 7.3 Documentation on non tendered contracts. 2007-06-06 Market information 2007-06-06 2007-06-06 813 823 824 2007-06-06 Product evaluation 2007-06-06 2007-06-06 822 2007-06-06 Product information 2007-06-06 2007-06-06 822 2007-06-06 Tendering 2007-06-06 2007-06-06 813 826 831 2007-06-06 Tenders 2007-06-06 2007-06-06 825 Tender files Opening notice, tender envelope Destroy - 1 year after start of contract RGLA 4.7 Tender issuing and return. Tender files Ordinary tender Destroy - 6 years after the term of the contract has expired Tendering of contracts, responses and their evaluation. Tender files Pre-tender advice Destroy 2 years after contract let or not proceeded with RGLA 4.5 The process of calling for expressions of interest. Tender files Tender for contract under seal Destroy - 12 years after the term of the contract has expired Limitations Act 1980. RGLA 4.8 Tendering of contracts, responses and their evaluation for contracts under seal. Tender files Unsuccessful tenders Destroy - 1 year after start of contract RGLA4.10 Documentation relating to unsuccessful tenders. 2007-06-06 Tendering policies 2007-06-06 2007-06-06 825 2007-06-06 Registration and coroners 2007-06-06 2007-06-06 833 837 840 848 2007-06-06 Inquiries into deaths 2007-06-06 2007-06-06 832 834 835 836 2007-06-06 Coroners inquests 2007-06-06 2007-06-06 833 Case files Inquiries leading to an inquest Permanent - offer to archivist TNA Retention and Disposal Guidance 13. RGLA 5.7 Inquiries leading to an inquest. 2007-06-06 Investigations 2007-06-06 2007-06-06 833 Inquiries not proceeding to an inquest Destroy - 15 years after last action TNA Retention and Disposal Guidance 13. RGLA 5.6 Inquiries not proceeding to an inquest. 2007-06-06 Registration 2007-06-06 2007-06-06 833 Reported deaths register Permanent - offer to archivist TNA Retention and Disposal Guidance 13. RGLA 5.5 Register of reported deaths. 2007-06-06 Marriage services 2007-06-06 2007-06-06 832 838 839 2007-06-06 Conducting a marriage service 2007-06-06 2007-06-06 837 Destroy - 3 years after last action RGLA5.3 Process of arranging and carrying out a marriage service. 2007-06-06 Registration 2007-06-06 2007-06-06 837 Approved wedding premises Register of places approved to hold wedding services. 2007-06-06 Registration of births, marriages and deaths 2007-06-06 2007-06-06 832 841 843 844 847 1026 2007-06-06 Certification 2007-06-06 2007-06-06 840 Certificate copy applications Records of applications for copies of certificates. Certificates Destroy - 7 years after last action RGLA 5.2 Issuing of certificates. 2007-06-06 Notification 2007-06-06 2007-06-06 840 Marriage notices Destroy - 2 years after last action RGLA 5.4 Process of arranging for a marriage notice to be displayed. Wedding banns. 2007-06-06 Registration 2007-06-06 2007-06-06 840 Marriage register Permanent - offer to archivist RGLA 5.1 The process of registering a marriage. Register of births Permanent - offer to archivist RGLA 5.1 Process of registering a birth. Register of citizenship Permanent - offer to archivist RGLA 5.1 Process of registering citizenship. Register of deaths Permanent - offer to archivist RGLA 5.1 Process of registering the death of individuals. 2007-06-06 Registration 2007-06-06 2007-06-06 840 Register of deaths Permanent - offer to archivist RGLA 5.1 Process of registering the death of individuals. 2007-06-06 Treasure trove 2007-06-06 2007-06-06 832 849 2007-06-06 Inquests 2007-06-06 2007-06-06 848 Destroy - 2 years after last action TNA Retention and Disposal Guidance 13. RGLA 5.8 Process of investigation of a treasure trove. 2007-06-06 Risk management and insurance 2007-06-06 2007-06-06 851 853 857 2007-06-06 Claims 2007-06-06 2007-06-06 850 852 2007-06-06 Claims processing 2007-06-06 2007-06-06 851 Claims records Destroy - 7 years after all obligations and entitlements are concluded Limitations Act 1980. RGLA 8.21 Documentation relating to claims made against the council. 2007-06-06 Insuring against loss 2007-06-06 2007-06-06 850 854 2007-06-06 Insurance 2007-06-06 2007-06-06 853 Insurance policies Destroy - 7 years after the terms of the policy have expired RGLA8.19 Documentation relating to insurance policies. Renewals Destroy - 5 years after the policy has been renewed RGLA8.20 Renewal information. Summary arrangements Permanent - offer to archivist RGLA8.18 Summary of arrangements relating to insurance. 2007-06-06 Risk management 2007-06-06 2007-06-06 850 858 859 860 2007-06-06 Business continuity planning 2007-06-06 2007-06-06 857 2007-06-06 Education 2007-06-06 2007-06-06 857 Campaigns Campaigns related to risk management 2007-06-06 Risk assessment 2007-06-06 2007-06-06 857 Risk register Consolidated listing of, and assessment of risks. Valuations Valuations as part of the risk assessment process. 2007-06-06 Transport and infrastructure 2007-06-06 2007-06-06 863 866 872 879 888 894 898 905 912 918 920 932 2007-06-06 Design and construction 2007-06-06 2007-06-06 862 864 865 2007-06-06 Roads and highways 2007-06-06 2007-06-06 863 Permanent - offer to archivist RGLA 11.7 Documentation related to the design and constructions of roads and highways. 2007-06-06 Traffic management schemes 2007-06-06 2007-06-06 863 2007-06-06 Harbours and waterways 2007-06-06 2007-06-06 862 867 868 871 2007-06-06 Boat moorings 2007-06-06 2007-06-06 866 2007-06-06 Port facilities 2007-06-06 2007-06-06 866 ETA notification Estimated time of arrival notification documentation. Import notification Notifications related to imported goods. 2007-06-06 Registration 2007-06-06 2007-06-06 866 Watercraft Documentation related to watercraft. 2007-06-06 Highway development control 2007-06-06 2007-06-06 862 873 874 875 876 877 878 2007-06-06 Highway adoption 2007-06-06 2007-06-06 872 Permanent - offer to archivist RGLA 11.3 Adoption of new highways. 2007-06-06 Highway extent queries 2007-06-06 2007-06-06 872 Permanent - offer to archivist RGLA 11.2 Handling of highways extents enquiries from solicitors, developers, districts etc. 2007-06-06 Highway extinguishment 2007-06-06 2007-06-06 872 Destroy - 7 years after extinguishment. Offer order and map to archivist Extinguishment of highways. 2007-06-06 Notification 2007-06-06 2007-06-06 872 2007-06-06 Planning control 2007-06-06 2007-06-06 872 Destroy 7 years after decision. Offer controversial or high profile schemes to archivist RGLA 11.4 The process of receiving, considering and responding to submissions and objections to planning schemes and amendments. 2007-06-06 Road classification 2007-06-06 2007-06-06 872 2007-06-06 Highway enforcement 2007-06-06 2007-06-06 862 880 881 882 883 884 885 886 887 2007-06-06 Advertising hoarding 2007-06-06 2007-06-06 879 2007-06-06 Highways 2007-06-06 2007-06-06 879 Destroy - 3 years after compliance with enforcement notice RGLA 11.5 Documentation relating to enforcement of the proper use and maintenance of transport and highways. 2007-06-06 Parking 2007-06-06 2007-06-06 879 2007-06-06 Parking fines 2007-06-06 2007-06-06 879 2007-06-06 Road reinstatement 2007-06-06 2007-06-06 879 2007-06-06 Scaffolding 2007-06-06 2007-06-06 879 2007-06-06 Speeding fines 2007-06-06 2007-06-06 879 2007-06-06 Weight limits 2007-06-06 2007-06-06 879 2007-06-06 Infrastructure management 2007-06-06 2007-06-06 862 889 890 891 892 893 1027 1028 1029 1030 1031 2007-06-06 Maintenance 2007-06-06 2007-06-06 888 2007-06-06 Service providers 2007-06-06 2007-06-06 888 2007-06-06 Street furniture 2007-06-06 2007-06-06 888 Destroy - 7 years after last action RGLA 11.8 Documentation relating to the process of installing and maintaining street furniture: finger posts, litter bins, public seats etc. 2007-06-06 Street naming and numbering 2007-06-06 2007-06-06 888 2007-06-06 Surveys 2007-06-06 2007-06-06 888 2007-06-06 Public transport 2007-06-06 2007-06-06 862 895 896 897 1032 2007-06-06 Concessions 2007-06-06 2007-06-06 894 2007-06-06 Public transport plan 2007-06-06 2007-06-06 894 Destroy - 3 years after superseded or last action RGLA 11.11 Information about future plans, public transport routes and timetable. 2007-06-06 Timetable 2007-06-06 2007-06-06 894 2007-06-06 Rights of way 2007-06-06 2007-06-06 862 899 900 901 902 903 904 2007-06-06 Enquiries 2007-06-06 2007-06-06 898 2007-06-06 Locations 2007-06-06 2007-06-06 898 Permanent - offer to archivist. Information, including maps defining the locations and routes of rights of way. 2007-06-06 Orders 2007-06-06 2007-06-06 898 Destroy - 6 years from conclusion of transaction Orders creating public rights of way. 2007-06-06 Planning applications 2007-06-06 2007-06-06 898 2007-06-06 Ploughing and cropping 2007-06-06 2007-06-06 898 2007-06-06 Searches 2007-06-06 2007-06-06 898 2007-06-06 Road maintenance 2007-06-06 2007-06-06 862 906 907 908 909 910 911 1033 1034 1035 2007-06-06 Emergency maintenance 2007-06-06 2007-06-06 905 Destroy - 12 years after action completed RGLA 11.9 Documentation related to emergency maintenance. 2007-06-06 Hazard removal 2007-06-06 2007-06-06 905 2007-06-06 Inspections 2007-06-06 2007-06-06 905 2007-06-06 Planned maintenance 2007-06-06 2007-06-06 905 Destroy - 12 years after action completed RGLA 11.9 Documentation relating to unplanned and planned maintenance. 2007-06-06 Scheduled maintenance 2007-06-06 2007-06-06 905 Destroy - 12 years after action completed RGLA 11.9 Documentation related to scheduled maintenance. 2007-06-06 Verge maintenance 2007-06-06 2007-06-06 905 2007-06-06 Road safety 2007-06-06 2007-06-06 862 913 914 915 916 917 1036 2007-06-06 Accident investigations 2007-06-06 2007-06-06 912 Destroy - 7 years after use. Investigations into road traffic accidents for the purposes of improving road safety. 2007-06-06 Road safety awareness 2007-06-06 2007-06-06 912 2007-06-06 Safety audits 2007-06-06 2007-06-06 912 Destroy - 7 years after use. Audits / inspections of highways from a road safety perspective. 2007-06-06 School crossing patrols 2007-06-06 2007-06-06 912 2007-06-06 Speed cameras 2007-06-06 2007-06-06 912 2007-06-06 School transport 2007-06-06 2007-06-06 862 919 2007-06-06 School transport services 2007-06-06 2007-06-06 918 2007-06-06 Traffic management 2007-06-06 2007-06-06 862 921 922 923 924 925 926 927 928 931 1037 1038 2007-06-06 Monitoring 2007-06-06 2007-06-06 920 2007-06-06 Parking 2007-06-06 2007-06-06 920 Permits Documentation relating to parking permits, parking schemes, skips, scaffolding etc. Includes information relating to the development and management of controlled parking zones. 2007-06-06 Parking sites 2007-06-06 2007-06-06 920 2007-06-06 School routes 2007-06-06 2007-06-06 920 2007-06-06 Street lighting 2007-06-06 2007-06-06 920 2007-06-06 Traffic calming 2007-06-06 2007-06-06 920 2007-06-06 Traffic reduction 2007-06-06 2007-06-06 920 2007-06-06 Traffic orders 2007-06-06 2007-06-06 920 Approval Destroy - 7 years after action completed RGLA 11.6 Traffic management and parking requires to be regulated by various statutory orders. Implementation Destroy - 5 years after action completed Implementation of road traffic orders. Planning and Investigation Destroy - 5 years after action completed The planning and investigation of road traffic orders. 2007-06-06 Weather forecasting 2007-06-06 2007-06-06 920 Weather data The effects of weather conditions on the transport system. 2007-06-06 Transport planning 2007-06-06 2007-06-06 862 933 934 936 938 2007-06-06 Development control 2007-06-06 2007-06-06 932 2007-06-06 Strategy and planning 2007-06-06 2007-06-06 932 Transport strategy Development of transport strategy. Local transport plan Permanent - offer to archivist RGLA 11.1 The planning of transport issues. 2007-06-06 Transport modelling 2007-06-06 2007-06-06 932 Traffic counts Destroy - 2 years after last use Traffic census data. 2007-06-06 Travel plans 2007-06-06 2007-06-06 932 Employer travel plans Destroy - 5 years after use Employer travel plans. School travel plans Destroy - 5 years after use School travel plans. 2007-06-06 Waste management 2007-06-06 2007-06-06 941 943 946 952 959 2007-06-06 Fly tipping 2007-06-06 2007-06-06 940 942 2007-06-06 Fly tipping 2007-06-06 2007-06-06 941 2007-06-06 Street cleaning 2007-06-06 2007-06-06 940 944 945 2007-06-06 Pest control 2007-06-06 2007-06-06 943 2007-06-06 Road cleansing 2007-06-06 2007-06-06 943 2007-06-06 Waste collection 2007-06-06 2007-06-06 940 947 948 949 950 951 Destroy - 2 years after last action RGLA9.26 Information on waste collection. 2007-06-06 Abandoned vehicles 2007-06-06 2007-06-06 946 Destroy - 2 years after last action RGLA9.26 A vehicle which deemed to have been abandoned by its owner, as defined in the Refuse Disposal Amenity act 1978 and the Clean Neighbourhoods Act 2005. 2007-06-06 Bulk 2007-06-06 2007-06-06 946 Destroy - 2 years after last action RGLA9.26 The disposal of commercial waste, as defined in the Environmental Protection Act 1990. 2007-06-06 Controlled 2007-06-06 2007-06-06 946 Destroy - 6 years after last action RGLA9.27 The disposal of hazardous waste as defined in the Hazardous Waste Directive 2005 and the European Waste Catalogue. 2007-06-06 Domestic 2007-06-06 2007-06-06 946 Destroy - 2 years after last action RGLA9.26 The process of arranging the collection or transportation of home care waste. 2007-06-06 Trade 2007-06-06 2007-06-06 946 Destroy - 2 years after last action RGLA9.26 The process of arranging the collection or transportation of trade waste. 2007-06-06 Waste disposal 2007-06-06 2007-06-06 940 953 958 2007-06-06 Waste sites 2007-06-06 2007-06-06 952 Management of sites Permanent - offer to archivist RGLA9.28 Information on waste disposal sites and their management. Short term storage Destroy - 10 years after site closure RGLA9.29 Information on sites used for the short term storage of waste. Equipment Destroy - 6 years after use Information on the equipment installed at waste sites and its operation. Inspections Destroy - 6 years after inspection Records of inspections of waste sites. Permits Destroy - 7 years after permit expires Permits issued covering the use of waste sites. 2007-06-06 Waste sites development 2007-06-06 2007-06-06 952 Waste site plans Permanent - offer to archivist RGLA 9.30 A plan held by local and regional authorities detailing the provisions for current and future waste management activities. 2007-06-06 Waste reduction 2007-06-06 2007-06-06 940 960 961 2007-06-06 Composting 2007-06-06 2007-06-06 959 2007-06-06 Recycling 2007-06-06 2007-06-06 959 Destroy - 5 years after use The establishment of public recycling receptacles. 2007-06-06 Asylum seekers 2007-06-06 2007-06-06 1 963 964 2007-06-06 Advice and support 2007-06-06 2007-06-06 962 2007-06-06 Nationality checking 2007-06-06 2007-06-06 962 2007-06-06 Community support 2007-06-06 2007-06-06 1 966 967 2007-06-06 Day centres 2007-06-06 2007-06-06 965 2007-06-06 Groups 2007-06-06 2007-06-06 965 2007-06-06 Criminal justice 2007-06-06 2007-06-06 1 969 970 2007-06-06 Court orders 2007-06-06 2007-06-06 968 2007-06-06 People on bail 2007-06-06 2007-06-06 968 2007-06-06 Employment 2007-06-06 2007-06-06 33 2007-06-06 Equipment advice 2007-06-06 2007-06-06 33 2007-06-06 Independence at home 2007-06-06 2007-06-06 33 2007-06-06 Personal transport 2007-06-06 2007-06-06 33 2007-06-06 Childminding 2007-06-06 2007-06-06 35 976 977 2007-06-06 Registration 2007-06-06 2007-06-06 975 2007-06-06 Support for childminders 2007-06-06 2007-06-06 975 Register 2007-06-06 Home security 2007-06-06 2007-06-06 114 2007-06-06 Community wardens 2007-06-06 2007-06-06 117 2007-06-06 Neighbourhood Watch 2007-06-06 2007-06-06 117 2007-06-06 Measures against vandalism 2007-06-06 2007-06-06 113 982 983 2007-06-06 Flyposting 2007-06-06 2007-06-06 981 2007-06-06 Removal of graffiti 2007-06-06 2007-06-06 981 2007-06-06 Environmental health 2007-06-06 2007-06-06 144 985 986 2007-06-06 Animal control 2007-06-06 2007-06-06 984 2007-06-06 Repatriation of deceased persons 2007-06-06 2007-06-06 984 Cadaver Certificates 2007-06-06 Common land 2007-06-06 2007-06-06 222 989 990 2007-06-06 Grazing 2007-06-06 2007-06-06 988 Grazing permits 2007-06-06 Registration 2007-06-06 2007-06-06 988 Register Permanent - offer to archivist 2007-06-06 Advice to business 2007-06-06 2007-06-06 327 2007-06-06 List of properties 2007-06-06 2007-06-06 327 2007-06-06 Markets 2007-06-06 2007-06-06 327 2007-06-06 Health and nursing 2007-06-06 2007-06-06 377 School files 2007-06-06 School catering 2007-06-06 2007-06-06 377 School files 2007-06-06 Mentoring 2007-06-06 2007-06-06 387 2007-06-06 Archaeological services 2007-06-06 2007-06-06 393 2007-06-06 Business rates 2007-06-06 2007-06-06 439 Account files 2007-06-06 Council tax 2007-06-06 2007-06-06 439 Council tax and benefit files 2007-06-06 Advice 2007-06-06 2007-06-06 470 1001 2007-06-06 Advice to homeowners and tenants 2007-06-06 2007-06-06 1000 2007-06-06 Safety inspections 2007-06-06 2007-06-06 471 2007-06-06 Landlord accreditation 2007-06-06 2007-06-06 480 2007-06-06 Sheltered housing 2007-06-06 2007-06-06 480 2007-06-06 Unauthorised occupants 2007-06-06 2007-06-06 490 2007-06-06 Advice 2007-06-06 2007-06-06 501 Tenant file 2007-06-06 Approving alterations 2007-06-06 2007-06-06 501 Property file 2007-06-06 Insurance 2007-06-06 2007-06-06 501 2007-06-06 Temporary accommodation 2007-06-06 2007-06-06 501 Tenant file 2007-06-06 Advice to the public 2007-06-06 2007-06-06 635 2007-06-06 Witness support 2007-06-06 2007-06-06 635 2007-06-06 Community facilities 2007-06-06 2007-06-06 666 1013 1014 1015 2007-06-06 Equipment 2007-06-06 2007-06-06 1012 2007-06-06 Grants 2007-06-06 2007-06-06 1012 2007-06-06 Venues 2007-06-06 2007-06-06 1012 2007-06-06 Exhibitions 2007-06-06 2007-06-06 679 Programmes and events Exhibitions arranged by or held on Council premises. 2007-06-06 Inclusion 2007-06-06 2007-06-06 679 2007-06-06 Support for schools 2007-06-06 2007-06-06 683 2007-06-06 Parks and open spaces 2007-06-06 2007-06-06 666 1020 1021 2007-06-06 Maintenance 2007-06-06 2007-06-06 1019 2007-06-06 Playgrounds 2007-06-06 2007-06-06 1019 2007-06-06 Equipment hire 2007-06-06 2007-06-06 697 2007-06-06 Customer satisfaction 2007-06-06 2007-06-06 738 Customer satisfaction surveys Feedback on council performance in relation to services or other aspects of council business. 2007-06-06 Hedges 2007-06-06 2007-06-06 786 2007-06-06 Approved suppliers 2007-06-06 2007-06-06 814 2007-06-06 Advice and support 2007-06-06 2007-06-06 840 2007-06-06 Cycle routes 2007-06-06 2007-06-06 888 2007-06-06 Geotechnical services 2007-06-06 2007-06-06 888 2007-06-06 Markings and signage 2007-06-06 2007-06-06 888 2007-06-06 Public conveniences 2007-06-06 2007-06-06 888 2007-06-06 Taxi ranks 2007-06-06 2007-06-06 888 2007-06-06 Community transport 2007-06-06 2007-06-06 894 2007-06-06 Bridge inspections 2007-06-06 2007-06-06 905 2007-06-06 Drains and gullies 2007-06-06 2007-06-06 905 2007-06-06 Kerbs 2007-06-06 2007-06-06 905 2007-06-06 MOT testing 2007-06-06 2007-06-06 912 2007-06-06 Abnormal loads 2007-06-06 2007-06-06 920 Destroy - 2 years after consent given. Consent for moving an abnormal load. 2007-06-06 Gritting and snow clearance 2007-06-06 2007-06-06 920